Form W-2, Wage and Tax Statement Instructions
This form contains 272 fields organized into 61 sections. Below is a complete list of every field, its type, and what information is expected.
| Field Name | Type | Description |
|---|---|---|
| Box 12a Code and Amount | ||
| Box 12a Code | Text |
Enter the letter code for the type of benefit, deferral, or other item reported in Box 12a.
|
| Box 12a Amount | Number |
Enter the dollar amount associated with the Box 12a code. Fill only if 'Box 12a Code' is filled.
Depends on:
Box 12a Code
|
| Box 12b Code and Amount | ||
| Box 12b Code | Text |
Enter the letter/number code that identifies the type of amount being reported in Box 12b.
|
| Box 12b Amount | Number |
Enter the dollar amount that corresponds to the Box 12b code. Fill only if 'Box 12b Code' is filled.
Depends on:
Box 12b Code
|
| Box 12c Code and Amount | ||
| Box 12c Code | Text |
Enter the letter code for the Box 12c item as shown in your W-2 (for example, D, DD, etc.).
|
| Box 12c Amount | Number |
Enter the dollar amount associated with the Box 12c code. Fill only if 'Box 12c Code' is filled.
Depends on:
Box 12c Code
|
| Box 12d Code and Amount | ||
| Box 12d Code | Text |
Enter the letter code that identifies the type of compensation, benefit, or other item reported in Box 12d.
|
| Box 12d Amount | Number |
Enter the dollar amount associated with the Box 12d code. Fill only if 'Box 12d Code' is filled.
Depends on:
Box 12d Code
|
| Box 13 Checkboxes | ||
| Statutory employee | Checkbox |
Check this box if the employee is treated as a statutory employee for federal tax purposes (as indicated on the employee’s Form W-2, box 13).
|
| Retirement plan | Checkbox |
Check this box if the employee was an active participant in an employer-sponsored retirement plan during the year (as indicated on the employee’s Form W-2, box 13).
|
| Third-party sick pay | Checkbox |
Check this box if the wages include sick pay paid by a third party (such as an insurance company) and it is reported on the employee’s Form W-2, box 13.
|
| Box 14 Other | ||
| Box 14 Other | Text |
Enter the additional information reported by the employer in W-2 Box 14 (for example, a label and/or amount) exactly as shown on the form.
|
| Control Number | ||
| Control Number | Text |
Enter the employer-assigned control number used to identify this employee’s Form W-2.
|
| Copy 1 - Box 12 Codes and Amounts | ||
| Box 12a Code | Text |
Enter the letter code for Box 12a as shown on the W-2.
|
| Box 12a Amount | Number |
Enter the dollar amount that corresponds to the Box 12a code.
|
| Box 12b Code | Text |
Enter the letter code for Box 12b as shown on the W-2.
|
| Box 12b Amount | Number |
Enter the dollar amount that corresponds to the Box 12b code.
|
| Box 12c Code | Text |
Enter the letter code for Box 12c as shown on the W-2.
|
| Box 12c Amount | Number |
Enter the dollar amount that corresponds to the Box 12c code.
|
| Box 12d Code | Text |
Enter the letter code for Box 12d as shown on the W-2.
|
| Box 12d Amount | Number |
Enter the dollar amount that corresponds to the Box 12d code.
|
| Copy 1 - Box 13 Checkboxes | ||
| Statutory employee | Checkbox |
Check this box if the employee is treated as a statutory employee for tax reporting purposes.
|
| Retirement plan | Checkbox |
Check this box if the employee was an active participant in a retirement plan during the year.
|
| Third-party sick pay | Checkbox |
Check this box if the employee received sick pay from a third-party (such as an insurance company) during the year.
|
| Copy 1 - Box 14 Other | ||
| Box 14 (Copy 1) - Other | Text |
Enter any other information the employer reports in Box 14 on Copy 1 (such as a description and any related amount or code).
|
| Copy 1 - Control Number | ||
| Control Number | Text |
Enter the employer-assigned control number used to identify this employee’s Form W-2.
|
| Copy 1 - Employee Information | ||
| Employee Social Security Number | Text |
Enter the employee’s Social Security number.
|
| Employee First Name and Initial | Text |
Enter the employee’s first name and middle initial (if any).
|
| Employee Last Name | Text |
Enter the employee’s last name.
|
| Employee Name Suffix | Text |
Enter the employee’s name suffix, if applicable (for example, Jr., Sr., III).
|
| Employee Address and ZIP Code | Text |
Enter the employee’s mailing address, including street address, apartment/unit number (if any), city, state, and ZIP code.
|
| Copy 1 - Employer Information | ||
| Employer identification number (EIN) | Text |
Enter the employer's federal Employer Identification Number (EIN).
|
| Employer name, address, and ZIP code | Text |
Enter the employer’s full name and mailing address, including city, state, and ZIP code.
|
| Copy 1 - State and Local Tax (Boxes 15-20) | ||
| State (Line 1) | Text |
Enter the two-letter state abbreviation for the first state tax entry in Box 15.
|
| Employer's State ID Number (Line 1) | Text |
Enter the employer's state identification number for the first state tax entry.
|
| State (Line 2) | Text |
Enter the two-letter state abbreviation for the second state tax entry in Box 15.
|
| Employer's State ID Number (Line 2) | Text |
Enter the employer's state identification number for the second state tax entry.
|
| State Wages, Tips, Etc. (Line 1) | Number |
Enter the amount of state wages, tips, and other compensation for the first state tax entry in Box 16.
|
| State Wages, Tips, Etc. (Line 2) | Number |
Enter the amount of state wages, tips, and other compensation for the second state tax entry in Box 16.
|
| State Income Tax (Line 1) | Number |
Enter the amount of state income tax withheld for the first state tax entry in Box 17.
|
| State Income Tax (Line 2) | Number |
Enter the amount of state income tax withheld for the second state tax entry in Box 17.
|
| Local Wages, Tips, Etc. (Line 1) | Number |
Enter the amount of local wages, tips, and other compensation for the first local tax entry in Box 18.
|
| Local Wages, Tips, Etc. (Line 2) | Number |
Enter the amount of local wages, tips, and other compensation for the second local tax entry in Box 18.
|
| Local Income Tax (Line 1) | Number |
Enter the amount of local income tax withheld for the first local tax entry in Box 19.
|
| Local Income Tax (Line 2) | Number |
Enter the amount of local income tax withheld for the second local tax entry in Box 19.
|
| Locality Name (Line 1) | Text |
Enter the name of the city, locality, or jurisdiction for the first local tax entry in Box 20.
|
| Locality Name (Line 2) | Text |
Enter the name of the city, locality, or jurisdiction for the second local tax entry in Box 20.
|
| Copy 1 - Wages and Withholding (Boxes 1-11) | ||
| Box 1 Wages, Tips, Other Compensation | Number |
Enter the total wages, tips, and other taxable compensation paid to the employee.
|
| Box 2 Federal Income Tax Withheld | Number |
Enter the total federal income tax withheld from the employee's pay.
|
| Box 3 Social Security Wages | Number |
Enter the amount of wages subject to Social Security tax.
|
| Box 4 Social Security Tax Withheld | Number |
Enter the total Social Security tax withheld from the employee's wages.
|
| Box 5 Medicare Wages and Tips | Number |
Enter the amount of wages and tips subject to Medicare tax.
|
| Box 6 Medicare Tax Withheld | Number |
Enter the total Medicare tax withheld from the employee's wages and tips.
|
| Box 7 Social Security Tips | Number |
Enter the tips reported by the employee that are subject to Social Security tax.
|
| Box 8 Allocated Tips | Number |
Enter the amount of tips allocated to the employee by the employer, if any.
|
| Box 9 (Unused) | Number |
Enter the value shown in Box 9 on the employee's W-2, if any.
|
| Box 10 Dependent Care Benefits | Number |
Enter the total dependent care benefits provided to the employee.
|
| Box 11 Nonqualified Plans | Number |
Enter the total distributions to the employee from nonqualified deferred compensation plans.
|
| Copy 2 - Box 12 codes | ||
| Box 12a Code | Text |
Enter the letter code for the first Box 12 item shown on Copy 2 (Box 12a).
|
| Box 12a Amount | Number |
Enter the amount associated with the Box 12a code on Copy 2. Fill only if 'Box 12a Code' is filled.
Depends on:
Box 12a Code
|
| Box 12b Code | Text |
Enter the letter code for the second Box 12 item shown on Copy 2 (Box 12b).
|
| Box 12b Amount | Number |
Enter the amount associated with the Box 12b code on Copy 2. Fill only if 'Box 12b Code' is filled.
Depends on:
Box 12b Code
|
| Box 12c Code | Text |
Enter the letter code for the third Box 12 item shown on Copy 2 (Box 12c).
|
| Box 12c Amount | Number |
Enter the amount associated with the Box 12c code on Copy 2. Fill only if 'Box 12c Code' is filled.
Depends on:
Box 12c Code
|
| Box 12d Code | Text |
Enter the letter code for the fourth Box 12 item shown on Copy 2 (Box 12d).
|
| Box 12d Amount | Number |
Enter the amount associated with the Box 12d code on Copy 2. Fill only if 'Box 12d Code' is filled.
Depends on:
Box 12d Code
|
| Copy 2 - Box 13 checkboxes | ||
| Statutory employee | Checkbox |
Check this box if the employee is treated as a statutory employee for tax reporting purposes.
|
| Retirement plan | Checkbox |
Check this box if the employee was an active participant in an employer-sponsored retirement plan during the year.
|
| Third-party sick pay | Checkbox |
Check this box if sick pay was paid to the employee by a third party (such as an insurance company) and is being reported on this form.
|
| Copy 2 - Box 14 other | ||
| Box 14 - Other (Copy 2) | Text |
Enter any additional information your employer reports in Box 14 (such as codes and related amounts or notes) for this W-2 Copy 2.
|
| Copy 2 - Control number | ||
| Control number | Text |
Enter the employer-assigned control number used to identify this employee’s Form W-2.
|
| Copy 2 - Employee address | ||
| Employee address and ZIP code | Text |
Enter the employee’s complete mailing address, including street address, apartment/unit (if any), city, state, and ZIP code.
|
| Copy 2 - Employee name | ||
| Employee first name and middle initial | Text |
Enter the employee’s first name and middle initial (if any) as it should appear on the form.
|
| Employee last name | Text |
Enter the employee’s last name (surname).
|
| Suffix | Text |
Enter the employee’s name suffix, if applicable (for example, Jr., Sr., II, or III).
|
| Copy 2 - Employee SSN | ||
| Employee Social Security Number (SSN) | Text |
Enter the employee’s Social Security number.
|
| Copy 2 - Employer identifiers and address | ||
| Employer identification number (EIN) | Text |
Enter the employer's federal Employer Identification Number (EIN) as shown on the employer's records.
|
| Employer name and address | Text |
Enter the employer’s full name and mailing address, including street address, city, state, and ZIP code.
|
| Copy 2 - First state/local row | ||
| State (Box 15) | Text |
Enter the two-letter abbreviation for the state associated with this state/local wage and tax line.
|
| Employer's State ID Number (Box 15) | Text |
Enter the employer's state identification number for the state listed on this line.
|
| State Wages, Tips, Etc. (Box 16) | Number |
Enter the amount of wages, tips, and other compensation subject to state tax for this line.
|
| State Income Tax (Box 17) | Number |
Enter the amount of state income tax withheld for this line.
|
| Local Wages, Tips, Etc. (Box 18) | Number |
Enter the amount of wages, tips, and other compensation subject to local tax for this line.
|
| Local Income Tax (Box 19) | Number |
Enter the amount of local income tax withheld for this line.
|
| Locality Name (Box 20) | Text |
Enter the name of the city, county, or other locality for which the local tax was withheld.
|
| Copy 2 - Second state/local row | ||
| State (second row) | Text |
Enter the state abbreviation for the second state/local entry on Copy 2.
|
| Employer's state ID number (second row) | Text |
Enter the employer's state identification number associated with the second state/local entry.
|
| State wages, tips, etc. (second row) | Number |
Enter the amount of wages, tips, and other compensation subject to state tax for the second state/local entry.
|
| State income tax (second row) | Number |
Enter the amount of state income tax withheld for the second state/local entry.
|
| Local wages, tips, etc. (second row) | Number |
Enter the amount of wages, tips, and other compensation subject to local tax for the second state/local entry.
|
| Local income tax (second row) | Number |
Enter the amount of local income tax withheld for the second state/local entry.
|
| Locality name (second row) | Text |
Enter the name of the city, county, or other locality for the second state/local entry.
|
| Copy 2 - Wage and tax boxes (1-11) | ||
| Box 1 Wages, tips, other compensation | Number |
Enter the employee’s total taxable wages, tips, and other compensation reported in Box 1.
|
| Box 2 Federal income tax withheld | Number |
Enter the total federal income tax withheld from the employee’s pay as shown in Box 2.
|
| Box 3 Social security wages | Number |
Enter the wages subject to Social Security tax as reported in Box 3.
|
| Box 4 Social security tax withheld | Number |
Enter the amount of Social Security tax withheld as shown in Box 4.
|
| Box 5 Medicare wages and tips | Number |
Enter the wages and tips subject to Medicare tax as reported in Box 5.
|
| Box 6 Medicare tax withheld | Number |
Enter the amount of Medicare tax withheld as shown in Box 6.
|
| Box 7 Social security tips | Number |
Enter the tips reported to the employer that are subject to Social Security tax as shown in Box 7.
|
| Box 8 Allocated tips | Number |
Enter the allocated tips amount reported in Box 8, if any.
|
| Box 9 (unused) | Number |
Enter the value shown in Box 9 if the form includes one; otherwise leave this field blank.
|
| Box 10 Dependent care benefits | Number |
Enter the total dependent care benefits provided under a dependent care assistance program as shown in Box 10.
|
| Box 11 Nonqualified plans | Number |
Enter the amount of distributions from nonqualified deferred compensation plans shown in Box 11.
|
| Copy A - Box 12 Codes and Amounts | ||
| Box 12a Code | Text |
Enter the IRS Box 12 code for item 12a (for example, D, DD, or other applicable code).
|
| Box 12a Amount | Number |
Enter the amount associated with the Box 12a code.
|
| Box 12b Code | Text |
Enter the IRS Box 12 code for item 12b (for example, D, DD, or other applicable code).
|
| Box 12b Amount | Number |
Enter the amount associated with the Box 12b code.
|
| Box 12c Code | Text |
Enter the IRS Box 12 code for item 12c (for example, D, DD, or other applicable code).
|
| Box 12c Amount | Number |
Enter the amount associated with the Box 12c code.
|
| Box 12d Code | Text |
Enter the IRS Box 12 code for item 12d (for example, D, DD, or other applicable code).
|
| Box 12d Amount | Number |
Enter the amount associated with the Box 12d code.
|
| Copy A - Box 13 Checkboxes | ||
| Statutory employee | Checkbox |
Check this box if the employee is a statutory employee as defined by the IRS (and their earnings should be treated accordingly).
|
| Retirement plan | Checkbox |
Check this box if the employee was an active participant in a qualified retirement plan during the year.
|
| Third-party sick pay | Checkbox |
Check this box if you are reporting sick pay paid by a third party (such as an insurance company) to the employee.
|
| Copy A - Box 14 Other | ||
| Box 14 Other | Text |
Enter any additional information your employer reports in Box 14 (such as descriptions and related amounts or codes) exactly as shown on the W-2.
|
| Copy A - Control Number | ||
| Control number | Text |
Enter the employer-assigned control number used to identify this employee’s Form W-2 (Copy A).
|
| Copy A - Employee Information | ||
| Employee Social Security Number | Text |
Enter the employee's Social Security number.
|
| Employee First Name and Initial | Text |
Enter the employee's first name and middle initial (if applicable).
|
| Employee Last Name | Text |
Enter the employee's last name.
|
| Suffix | Text |
Enter the employee's name suffix, if any (for example, Jr., Sr., III).
|
| Employee Address and ZIP Code | Text |
Enter the employee's mailing address, including street address, city, state, and ZIP code.
|
| Copy A - Employer Information | ||
| Employer identification number (EIN) | Text |
Enter the employer's Employer Identification Number (EIN) as it appears in the employer’s records.
|
| Employer name, address, and ZIP code | Text |
Enter the employer’s full legal name along with their complete mailing address and ZIP code.
|
| Copy A - State and Local Tax (Boxes 15-20) | ||
| State (Line 1) | Text |
Enter the two-letter abbreviation for the state for the first state/local tax line.
|
| Employer State ID Number (Line 1) | Text |
Enter the employer’s state identification number for the first state/local tax line.
|
| State (Line 2) | Text |
Enter the two-letter abbreviation for the state for the second state/local tax line.
|
| Employer State ID Number (Line 2) | Text |
Enter the employer’s state identification number for the second state/local tax line.
|
| State Wages, Tips, etc. (Line 1) | Number |
Enter the amount of wages, tips, and other compensation subject to state tax for the first line.
|
| State Wages, Tips, etc. (Line 2) | Number |
Enter the amount of wages, tips, and other compensation subject to state tax for the second line.
|
| State Income Tax (Line 1) | Number |
Enter the amount of state income tax withheld for the first line.
|
| State Income Tax (Line 2) | Number |
Enter the amount of state income tax withheld for the second line.
|
| Local Wages, Tips, etc. (Line 1) | Number |
Enter the amount of wages, tips, and other compensation subject to local tax for the first line.
|
| Local Wages, Tips, etc. (Line 2) | Number |
Enter the amount of wages, tips, and other compensation subject to local tax for the second line.
|
| Local Income Tax (Line 1) | Number |
Enter the amount of local income tax withheld for the first line.
|
| Local Income Tax (Line 2) | Number |
Enter the amount of local income tax withheld for the second line.
|
| Locality Name (Line 1) | Text |
Enter the name of the locality (city, county, or municipality) for the first line.
|
| Locality Name (Line 2) | Text |
Enter the name of the locality (city, county, or municipality) for the second line.
|
| Copy A - Void Indicator | ||
| VOID | Checkbox |
Check this box if this Copy A form is void and should be treated as invalid/not filed.
|
| Copy A - Wages and Withholding (Boxes 1-11) | ||
| Box 1 - Wages, tips, other compensation | Number |
Enter the employee's total taxable wages, tips, and other compensation for the year.
|
| Box 2 - Federal income tax withheld | Number |
Enter the total federal income tax withheld from the employee's pay during the year.
|
| Box 3 - Social security wages | Number |
Enter the employee's wages subject to Social Security tax.
|
| Box 4 - Social security tax withheld | Number |
Enter the total Social Security tax withheld from the employee's wages.
|
| Box 5 - Medicare wages and tips | Number |
Enter the employee's wages and tips subject to Medicare tax.
|
| Box 6 - Medicare tax withheld | Number |
Enter the total Medicare tax withheld from the employee's pay.
|
| Box 7 - Social security tips | Number |
Enter the tips reported by the employee that are subject to Social Security tax.
|
| Box 8 - Allocated tips | Number |
Enter any allocated tips assigned to the employee by the employer.
|
| Box 9 - Advance EIC payment | Number |
Enter the total advance earned income credit (EIC) payments made to the employee, if any.
|
| Box 10 - Dependent care benefits | Number |
Enter the total dependent care benefits provided to the employee.
|
| Box 11 - Nonqualified plans | Number |
Enter the amount of nonqualified deferred compensation or similar payments reported for the employee.
|
| Copy B - Box 12 Codes and Amounts | ||
| Box 12a Code | Text |
Enter the Box 12a code shown on Copy B of the W-2 (such as D, DD, or other applicable code).
|
| Box 12a Amount | Number |
Enter the amount associated with the Box 12a code on Copy B of the W-2.
|
| Box 12b Code | Text |
Enter the Box 12b code shown on Copy B of the W-2 (such as D, DD, or other applicable code).
|
| Box 12b Amount | Number |
Enter the amount associated with the Box 12b code on Copy B of the W-2.
|
| Box 12c Code | Text |
Enter the Box 12c code shown on Copy B of the W-2 (such as D, DD, or other applicable code).
|
| Box 12c Amount | Number |
Enter the amount associated with the Box 12c code on Copy B of the W-2.
|
| Box 12d Code | Text |
Enter the Box 12d code shown on Copy B of the W-2 (such as D, DD, or other applicable code).
|
| Box 12d Amount | Number |
Enter the amount associated with the Box 12d code on Copy B of the W-2.
|
| Copy B - Box 13 Checkboxes | ||
| Statutory employee | Checkbox |
Check this box if the employee is treated as a statutory employee for federal tax purposes (as indicated by the employer on Form W-2).
|
| Retirement plan | Checkbox |
Check this box if the employee was an active participant in an employer-sponsored retirement plan during the year (as reported on Form W-2).
|
| Third-party sick pay | Checkbox |
Check this box if some or all sick pay was paid by a third party (such as an insurance company) rather than directly by the employer.
|
| Copy B - Box 14 Other | ||
| Box 14 Other | Text |
Enter any additional information your employer is reporting in W-2 Box 14 (such as union dues, health insurance premiums, or other labeled amounts/codes).
|
| Copy B - Control Number | ||
| Control number (Copy B) | Text |
Enter the employer-assigned control number shown in Box d on Copy B.
|
| Copy B - Employee Information | ||
| Employee Social Security Number | Text |
Enter the employee’s Social Security number.
|
| Employee First Name and Initial | Text |
Enter the employee’s first name and middle initial (if any).
|
| Employee Last Name | Text |
Enter the employee’s last name.
|
| Employee Suffix | Text |
Enter the employee’s name suffix, if applicable (e.g., Jr., Sr., III).
|
| Employee Address and ZIP Code | Text |
Enter the employee’s mailing address including street address, apartment or unit number (if any), city, state, and ZIP code.
|
| Copy B - Employer Information | ||
| Employer identification number (EIN) | Text |
Enter the employer's federal Employer Identification Number (EIN).
|
| Employer name, address, and ZIP code | Text |
Enter the employer’s legal name and complete mailing address, including ZIP code.
|
| Copy B - State and Local Tax (Boxes 15-20) | ||
| State (Line 1) | Text |
Enter the state abbreviation for the first state/local tax line (Box 15).
|
| Employer State ID Number (Line 1) | Text |
Enter the employer’s state identification number for the first line (Box 15).
|
| State (Line 2) | Text |
Enter the state abbreviation for the second state/local tax line (Box 15).
|
| Employer State ID Number (Line 2) | Text |
Enter the employer’s state identification number for the second line (Box 15).
|
| State Wages, Tips, etc. (Line 1) | Number |
Enter the state wages, tips, and other compensation amount for the first line (Box 16).
|
| State Wages, Tips, etc. (Line 2) | Number |
Enter the state wages, tips, and other compensation amount for the second line (Box 16).
|
| State Income Tax (Line 1) | Number |
Enter the state income tax withheld amount for the first line (Box 17).
|
| State Income Tax (Line 2) | Number |
Enter the state income tax withheld amount for the second line (Box 17).
|
| Local Wages, Tips, etc. (Line 1) | Number |
Enter the local wages, tips, and other compensation amount for the first line (Box 18).
|
| Local Wages, Tips, etc. (Line 2) | Number |
Enter the local wages, tips, and other compensation amount for the second line (Box 18).
|
| Local Income Tax (Line 1) | Number |
Enter the local income tax withheld amount for the first line (Box 19).
|
| Local Income Tax (Line 2) | Number |
Enter the local income tax withheld amount for the second line (Box 19).
|
| Locality Name (Line 1) | Text |
Enter the name of the locality (city/county/etc.) for the first line (Box 20).
|
| Locality Name (Line 2) | Text |
Enter the name of the locality (city/county/etc.) for the second line (Box 20).
|
| Copy B - Wages and Withholding (Boxes 1-11) | ||
| Box 1 Wages, tips, other compensation | Number |
Enter the total wages, tips, and other compensation paid to the employee as reported in Box 1.
|
| Box 2 Federal income tax withheld | Number |
Enter the total federal income tax withheld from the employee’s pay as reported in Box 2.
|
| Box 3 Social security wages | Number |
Enter the employee’s total wages subject to Social Security tax as reported in Box 3.
|
| Box 4 Social security tax withheld | Number |
Enter the total Social Security tax withheld from the employee’s wages as reported in Box 4.
|
| Box 5 Medicare wages and tips | Number |
Enter the employee’s total wages and tips subject to Medicare tax as reported in Box 5.
|
| Box 6 Medicare tax withheld | Number |
Enter the total Medicare tax withheld from the employee’s pay as reported in Box 6.
|
| Box 7 Social security tips | Number |
Enter the tips reported by the employee that are subject to Social Security tax as reported in Box 7.
|
| Box 8 Allocated tips | Number |
Enter the amount of tips allocated by the employer to the employee as reported in Box 8.
|
| Box 9 (Unused) | Number |
Enter the value shown in Box 9, if any, from the form.
|
| Box 10 Dependent care benefits | Number |
Enter the total dependent care benefits provided to the employee as reported in Box 10.
|
| Box 11 Nonqualified plans | Number |
Enter the amount of nonqualified deferred compensation or distributions reported in Box 11.
|
| Copy C - Box 12 codes | ||
| Box 12a Code | Text |
Enter the Box 12 code for item 12a as shown on the W-2 (for example, D, DD, or other IRS code).
|
| Box 12a Amount | Number |
Enter the amount associated with the Box 12a code. Fill only if 'Box 12a Code' is filled.
Depends on:
Box 12a Code
|
| Box 12b Code | Text |
Enter the Box 12 code for item 12b as shown on the W-2.
|
| Box 12b Amount | Number |
Enter the amount associated with the Box 12b code. Fill only if 'Box 12b Code' is filled.
Depends on:
Box 12b Code
|
| Box 12c Code | Text |
Enter the Box 12 code for item 12c as shown on the W-2.
|
| Box 12c Amount | Number |
Enter the amount associated with the Box 12c code. Fill only if 'Box 12c Code' is filled.
Depends on:
Box 12c Code
|
| Box 12d Code | Text |
Enter the Box 12 code for item 12d as shown on the W-2.
|
| Box 12d Amount | Number |
Enter the amount associated with the Box 12d code. Fill only if 'Box 12d Code' is filled.
Depends on:
Box 12d Code
|
| Copy C - Box 13 checkboxes | ||
| Statutory employee | Checkbox |
Check this box if the employee is a statutory employee as defined by IRS rules and this status applies for the year.
|
| Retirement plan | Checkbox |
Check this box if the employee was an active participant in an employer-sponsored retirement plan during the year.
|
| Third-party sick pay | Checkbox |
Check this box if third-party sick pay (paid by a third party such as an insurer) was provided to the employee.
|
| Copy C - Box 14 other | ||
| Box 14 Other (Copy C) | Text |
Enter any additional information the employer reports in Box 14 (Other) on Copy C, such as a label and the related amount or code.
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| Copy C - Control number | ||
| Control number | Text |
Enter the employer-assigned control number for this W-2 (if provided).
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| Copy C - Employee address | ||
| Employee address and ZIP code | Text |
Enter the employee’s complete mailing address, including street address (and apartment/suite number if applicable), city, state, and ZIP code.
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| Copy C - Employee name | ||
| Employee first name and middle initial | Text |
Enter the employee's first name and middle initial as it should appear on Copy C.
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| Employee last name | Text |
Enter the employee's last name as it should appear on Copy C.
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| Employee name suffix | Text |
Enter the employee's name suffix, if applicable (for example, Jr., Sr., III).
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| Copy C - Employee SSN | ||
| Employee Social Security Number (SSN) | Text |
Enter the employee's Social Security Number.
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| Copy C - Employer identifiers and address | ||
| Employer identification number (EIN) | Text |
Enter the employer's federal Employer Identification Number (EIN) as shown on the form.
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| Employer name and address | Text |
Enter the employer's full name and mailing address, including ZIP code.
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| Copy C - First state/local row | ||
| State | Text |
Enter the two-letter abbreviation for the state associated with this wage and tax information.
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| Employer's State ID Number | Text |
Enter the employer’s state identification number assigned by the state tax agency.
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| State Wages, Tips, etc. | Number |
Enter the total amount of wages, tips, and other compensation subject to state tax.
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| State Income Tax | Number |
Enter the total state income tax withheld.
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| Local Wages, Tips, etc. | Number |
Enter the total amount of wages, tips, and other compensation subject to local tax.
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| Local Income Tax | Number |
Enter the total local income tax withheld.
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| Locality Name | Text |
Enter the name of the city, county, school district, or other locality for which local tax was withheld.
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| Copy C - Second state/local row | ||
| State (Row 2) | Text |
Enter the two-letter state abbreviation for the second state/local tax row.
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| Employer State ID Number (Row 2) | Text |
Enter the employer's state identification number for the second state/local tax row.
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| State Wages, Tips, Etc. (Row 2) | Number |
Enter the amount of wages, tips, and other compensation subject to state tax for the second state/local tax row.
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| State Income Tax (Row 2) | Number |
Enter the amount of state income tax withheld for the second state/local tax row.
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| Local Wages, Tips, Etc. (Row 2) | Number |
Enter the amount of wages, tips, and other compensation subject to local tax for the second state/local tax row.
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| Local Income Tax (Row 2) | Number |
Enter the amount of local income tax withheld for the second state/local tax row.
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| Locality Name (Row 2) | Text |
Enter the name of the city, county, or other locality for the second state/local tax row.
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| Copy C - Wage and tax boxes (1-11) | ||
| Box 1 Wages, tips, other compensation | Number |
Enter the total taxable wages, tips, and other compensation paid to the employee for the year (W-2 box 1).
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| Box 2 Federal income tax withheld | Number |
Enter the total federal income tax withheld from the employee’s pay (W-2 box 2).
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| Box 3 Social security wages | Number |
Enter the amount of wages subject to Social Security tax (W-2 box 3).
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| Box 4 Social security tax withheld | Number |
Enter the total Social Security tax withheld from the employee’s wages (W-2 box 4).
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| Box 5 Medicare wages and tips | Number |
Enter the amount of wages and tips subject to Medicare tax (W-2 box 5).
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| Box 6 Medicare tax withheld | Number |
Enter the total Medicare tax withheld from the employee’s wages and tips (W-2 box 6).
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| Box 7 Social security tips | Number |
Enter the tips reported by the employee that are subject to Social Security tax (W-2 box 7).
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| Box 8 Allocated tips | Number |
Enter the amount of allocated tips assigned to the employee by the employer (W-2 box 8).
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| Box 9 Advance EIC payment | Number |
Enter the amount of any advance earned income credit (EIC) payments made to the employee (W-2 box 9).
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| Box 10 Dependent care benefits | Number |
Enter the total dependent care benefits provided to the employee, including amounts under a dependent care assistance program (W-2 box 10).
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| Box 11 Nonqualified plans | Number |
Enter the amount of distributions from nonqualified deferred compensation plans or nongovernmental section 457(b) plans (W-2 box 11).
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| Employee Name and Address | ||
| Employee First Name and Initial | Text |
Enter the employee’s first name and middle initial (if applicable).
|
| Employee Last Name | Text |
Enter the employee’s legal last name (surname).
|
| Employee Suffix | Text |
Enter the employee’s name suffix, if any (such as Jr., Sr., II, or III).
|
| Employee Address and ZIP Code | Text |
Enter the employee’s complete mailing address, including street address (and apartment/unit if applicable), city, state, and ZIP code.
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| Employee Social Security Number | ||
| Employee Social Security Number (SSN) | Text |
Enter the employee’s Social Security number.
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| Employer Identification | ||
| Employer identification number (EIN) | Text |
Enter the employer’s federal Employer Identification Number (EIN) as shown on tax records.
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| Employer name, address, and ZIP code | Text |
Enter the employer’s legal name and complete mailing address, including ZIP code.
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| Federal Wage and Tax Amounts (Boxes 1-11) | ||
| Box 1 Wages, Tips, Other Compensation | Number |
Enter the total wages, tips, and other compensation amount reported in Box 1.
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| Box 2 Federal Income Tax Withheld | Number |
Enter the federal income tax withheld amount reported in Box 2.
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| Box 3 Social Security Wages | Number |
Enter the total Social Security wages amount reported in Box 3.
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| Box 4 Social Security Tax Withheld | Number |
Enter the Social Security tax withheld amount reported in Box 4.
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| Box 5 Medicare Wages and Tips | Number |
Enter the Medicare wages and tips amount reported in Box 5.
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| Box 6 Medicare Tax Withheld | Number |
Enter the Medicare tax withheld amount reported in Box 6.
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| Box 7 Social Security Tips | Number |
Enter the Social Security tips amount reported in Box 7.
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| Box 8 Allocated Tips | Number |
Enter the allocated tips amount reported in Box 8.
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| Box 9 (Reserved/Unused) | Number |
Enter the amount reported in Box 9, if any.
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| Box 10 Dependent Care Benefits | Number |
Enter the dependent care benefits amount reported in Box 10.
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| Box 11 Nonqualified Plans | Number |
Enter the nonqualified plans amount reported in Box 11.
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| Form Status (Void) | ||
| VOID | Checkbox |
Check this box if this form is being voided/cancelled and should not be processed as a valid filing.
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| State/Local Tax Info (First Row) | ||
| State | Text |
Enter the state abbreviation for the state tax information being reported.
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| Employer's State ID Number | Text |
Enter the employer's state identification number assigned by the state tax agency.
|
| State Wages, Tips, etc. | Number |
Enter the wages, tips, and other compensation subject to state tax.
|
| State Income Tax | Number |
Enter the amount of state income tax withheld.
|
| Local Wages, Tips, etc. | Number |
Enter the wages, tips, and other compensation subject to local tax.
|
| Local Income Tax | Number |
Enter the amount of local income tax withheld.
|
| Locality Name | Text |
Enter the name of the city, county, or other locality for the local tax information.
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| State/Local Tax Info (Second Row) | ||
| State (Line 2) | Text |
Enter the state abbreviation for the second state/local tax entry on this W-2.
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| Employer's State ID Number (Line 2) | Text |
Enter the employer’s state identification number for the second state/local tax entry.
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| State Wages, Tips, etc. (Line 2) | Number |
Enter the amount of wages, tips, and other compensation subject to state tax for the second entry.
|
| State Income Tax (Line 2) | Number |
Enter the amount of state income tax withheld for the second entry.
|
| Local Wages, Tips, etc. (Line 2) | Number |
Enter the amount of wages, tips, and other compensation subject to local tax for the second entry.
|
| Local Income Tax (Line 2) | Number |
Enter the amount of local income tax withheld for the second entry.
|
| Locality Name (Line 2) | Text |
Enter the name of the city, county, or other locality for the second local tax entry.
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