Fill out broker of record forms
with AI.

A Broker of Record form is a legal document used by a policyholder to designate a specific insurance agent or broker as their official representative to an insurance company. This form authorizes the new broker to manage the policy, access account information, and receive commissions on behalf of the client.

You need an ACORD 36 form when you decide to switch insurance agents or brokers but want to keep your current insurance carrier and policy. It is the industry standard for formally notifying an insurer that you are transferring the management of your account to a different professional.

The form must be signed by the policyholder or an authorized representative of the insured entity, such as a business owner or an officer. The insurance company requires this signature to verify that the client has explicitly granted authority to the new broker.

Generally, filing a BOR form does not change the terms, coverage limits, or premiums of your existing insurance policy. Its primary purpose is to change who services the policy, though a new broker may later recommend changes to your coverage based on their assessment.

Yes, you can use AI tools like Instafill.ai to complete these forms by automatically extracting data from your existing insurance documents or previous letters. AI ensures that policy numbers, carrier details, and agent information are accurately placed into the ACORD 36 form without manual data entry.

Once the form is submitted to the insurance company, there is often a waiting period of five to ten days during which the insurer notifies the prior broker. If the prior broker does not provide a valid rescinding letter from the client, the new broker officially takes over at the end of that period.

No, most insurance companies only recognize one Broker of Record per policy or account at any given time. Submitting a new ACORD 36 form automatically supersedes and replaces any previous broker appointments for the specified policies.

Using traditional methods can take several minutes to find and type all the necessary policy details, but AI-powered services like Instafill.ai can fill these forms in under 30 seconds. The system accurately extracts data from source documents and populates the fields instantly.

After the change is finalized and the waiting period expires, the insurance company redirects future commission payments to the new broker. In some cases, commissions may only transfer at the next policy renewal depending on the carrier's specific internal rules.

While they serve the same purpose, the ACORD 36 is a standardized industry form, whereas a BOR letter is often a custom document on the client's letterhead. Many insurance carriers prefer the ACORD 36 because it contains all the standardized fields required for quick processing.

The completed and signed form is usually submitted by the new broker to the insurance company's underwriting or agency relations department. Most carriers allow for digital submission through their agent portals or via secure email to speed up the transition.