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Vendor disclosure forms are official documents that organizations and individuals must complete when seeking approval to provide services through government programs or public agencies. These forms exist to ensure transparency and accountability — they require applicants to disclose ownership structures, financial relationships, potential conflicts of interest, and whether any involved parties have been excluded from federal or state programs. Accurate and complete disclosure is critical, as errors or omissions can result in denial of an application or termination of an existing vendor relationship.
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About vendor disclosure forms
These forms are most commonly needed by service providers, businesses, and contractors applying to work with government agencies or regional program offices. A prime example in this category is the DS 1891, Applicant/Vendor Disclosure Statement, used by California's Department of Developmental Services. Anyone seeking vendorization with a regional center — or responding to a regional center's request — must complete this form, disclosing everything from ownership and managing employee information to subcontractor arrangements and significant business transactions. Because signers certify the information under penalty of perjury and must report any changes within 30 days, accuracy is essential.
For applicants navigating these requirements, tools like Instafill.ai use AI to fill out vendor disclosure forms in under 30 seconds, helping ensure the information is entered accurately and handled securely — a practical time-saver when compliance deadlines are involved.
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