How to require two-factor authentication for your organization

This guide shows how to make every sign-in to your organization a two-step one. After the password or the usual sign-in, each person also enters a code that Instafill.ai sends to their phone by text message. You turn it on once, for everyone in the organization.

Watch: requiring two-factor authentication, start to finish.

What you need before you start

You need	What that means
The Owner or Admin role	Only an Owner or an Admin of the organization sees the setting.
A phone that receives text messages	Each person in the organization needs one to sign in once the setting is on.

1. Open Authentication security

Click your initial in the top right corner and choose Profile. In the list on the left, under Organization, click Authentication security.

2. Require two-factor authentication

Tick Require two-factor authentication for everyone in your organization. The change is saved at once. There is no Save button.

From then on, everyone working in your organization is asked for a code each time they sign in, you included. A person who is already signed in is asked for a code before they continue, and may be asked to sign in again first.

The Authentication security settings with Require two-factor authentication for everyone in your organization ticked — Open Authentication security (1) and tick the box (2).

3. Add a phone number the first time

The first time a person signs in after the setting is on, the Two-factor authentication screen asks for a phone number.

The number: Type it with a plus sign and the country code first, as the box shows.
The code: Press Send code. The number is kept for the next sign-ins.

The Two-factor authentication screen with a phone number typed in and the Send code button — Type the phone number (1), then press Send code (2).

4. Enter the code from the text message

A text message from Instafill.ai brings the code. Type it under Verification code and press Verify and Continue. The app opens.

On later sign-ins the screen shows the saved number with only its last digits visible. Press Send code, then enter the code as before.

No message arrived: Press Resend code for a new code. If the screen asks you to wait, press it again a little later.
A new phone: Press Change number under the saved number and type the new one.
Enter the code soon after signing in: If more than 5 minutes pass, you are asked to sign in again.

The Two-factor authentication screen after a code was sent, with the code typed in and the Verify and Continue button — Type the code from the text message (1), then press Verify and Continue (2).

Turn it off again

Open Authentication security and clear the tick. From then on, nobody in the organization is asked for a code.

People who belong to several organizations

The setting applies while a person works in your organization. If they switch to another organization that does not require it, they are not asked for a code there.