Form 940, Employer’s Annual FUTA Tax Return Instructions

Enter the dollar amount calculated by multiplying line 7 taxable FUTA wages by 0.054 when all taxable FUTA wages were excluded from state unemployment tax. Fill only if 'Total Taxable FUTA Wages — Dollars', 'Total Taxable FUTA Wages — Cents' line 7 has a value and all taxable FUTA wages were excluded from state unemployment tax.

Enter the cents portion of the line 9 excluded FUTA wages adjustment amount. Fill only if 'Total Taxable FUTA Wages — Dollars', 'Total Taxable FUTA Wages — Cents' line 7 has a value and all taxable FUTA wages were excluded from state unemployment tax.

Enter the total balance due on line 14 when the FUTA tax after adjustments exceeds the tax deposited for the year. Fill only if 'Total FUTA tax after adjustments — dollars', 'Total FUTA tax after adjustments — cents', 'FUTA Tax Deposited — Dollars', 'FUTA Tax Deposited — Cents' line 12 is greater than line 13.

Enter the cents portion of the balance due amount on line 14. Fill only if 'Total FUTA tax after adjustments — dollars', 'Total FUTA tax after adjustments — cents', 'FUTA Tax Deposited — Dollars', 'FUTA Tax Deposited — Cents' line 12 is greater than line 13.

Enter the total credit reduction amount from Schedule A (Form 940), in dollars. Fill only if 'Credit reduction wages' is 'Yes'.

Enter the cents portion of the total credit reduction amount from Schedule A (Form 940). Fill only if 'Credit reduction wages' is 'Yes'.

Check this box if you paid wages in a state that is subject to credit reduction and must complete Schedule A (Form 940).

Enter the employer's street address, including the building number, street name, and suite or room number if applicable.

Enter the city where the employer is located.

Enter the state where the employer is located.

Enter the ZIP code for the employer's address.

Enter the name of the foreign country where the employer is located, if applicable.

Enter the foreign province, county, or other administrative region where the employer is located, if applicable.

Enter the postal code for the employer's foreign address, if applicable.

Enter the legal name of the business, not its trade name.

Enter the first two digits of the employer identification number.

Enter the remaining seven digits of the employer identification number.

Enter the first segment of the employer identification number.

Enter the second segment of the employer identification number.

Enter the employer's legal name, excluding any trade name.

Enter the employer's trade name or doing-business-as name, if applicable.

Enter the first two digits of your Employer Identification Number (EIN).

Enter the remaining seven digits of your Employer Identification Number (EIN).

Enter your business name. If you are a sole proprietor, enter your individual name.

Enter your city, state, and ZIP code. If you are outside the United States, enter your city, foreign country name, foreign province/county, and foreign postal code.

Enter the total payments made to each employee in excess of $7,000, in whole dollars.

Enter the cents portion of the total payments made to each employee in excess of $7,000.

Enter the dollar amount of FUTA tax liability for the first quarter, from January 1 through March 31.

Enter the cents portion of the first-quarter FUTA tax liability amount.

Enter the dollar amount of FUTA tax liability for the fourth quarter, from October 1 through December 31.

Enter the cents portion of the FUTA tax liability for the fourth quarter, from October 1 through December 31.

Enter the total FUTA tax before adjustments shown on line 8. Fill only if 'Total Taxable FUTA Wages — Dollars', 'Total Taxable FUTA Wages — Cents' line 7 has a value.

Enter the cents portion of the FUTA tax before adjustments. Fill only if 'Total Taxable FUTA Wages — Dollars', 'Total Taxable FUTA Wages — Cents' line 7 has a value.

Enter the total FUTA tax deposited for the year, including any overpayment applied from a prior year, in dollars.

Enter the cents portion of the total FUTA tax deposited for the year, including any overpayment applied from a prior year.

This field appears to be a text field. Please refer to the form for specific instructions.

Check this box if you paid state unemployment tax in more than one state and must complete Schedule A (Form 940).

Enter the amount of overpayment shown on line 15. Fill only if 'Total FUTA tax after adjustments — dollars', 'Total FUTA tax after adjustments — cents', 'FUTA Tax Deposited — Dollars', 'FUTA Tax Deposited — Cents' line 13 is greater than line 12.

Provide the preferred disposition of the overpayment, such as applying it to the next return or receiving a refund. Fill only if 'Total FUTA tax after adjustments — dollars', 'Total FUTA tax after adjustments — cents', 'FUTA Tax Deposited — Dollars', 'FUTA Tax Deposited — Cents' line 13 is greater than line 12.

Check this box if you want the overpayment applied as a credit toward your next tax return. Fill only if 'Overpayment Amount', 'Refund Preference' line 15 has an overpayment.

Check this box if you want the overpayment refunded to you. Fill only if 'Overpayment Amount', 'Refund Preference' line 15 has an overpayment.

Enter the street address of the paid preparer.

Enter the telephone number where the paid preparer can be reached.

Enter the city where the paid preparer is located.

Enter the state where the paid preparer is located.

Enter the ZIP code for the paid preparer's address.

Check this box if the paid preparer is self-employed.

Enter the full name of the paid tax preparer who completed this return.

Enter the paid preparer's IRS-issued Preparer Tax Identification Number.

Enter the name of the preparer's firm or indicate the preparer is self-employed.

Enter the employer identification number of the preparer's firm.

Enter the total dollar amount of payments exempt from FUTA tax.

Enter the cents portion of the total payments exempt from FUTA tax.

Check this box if any payments were for fringe benefits exempt from FUTA tax.

Check this box if any payments were for group-term life insurance exempt from FUTA tax.

Check this box if any payments were for retirement or pension plans exempt from FUTA tax.

Check this box if any payments were for dependent care assistance exempt from FUTA tax.

Check this box if any other payments exempt from FUTA tax apply.

Enter the FUTA tax liability for the second quarter, covering April 1 through June 30, in whole dollars.

Enter the cents portion of the FUTA tax liability for the second quarter, covering April 1 through June 30.

Enter the first letter of the two-letter abbreviation for the state where you paid state unemployment tax.

Enter the second letter of the two-letter abbreviation for the state where you paid state unemployment tax.

Enter the dollar amount of FUTA wages excluded from state unemployment tax or state unemployment tax paid late, as calculated on the worksheet. Fill only if 'Total Taxable FUTA Wages — Dollars', 'Total Taxable FUTA Wages — Cents' line 7 has a value and some taxable FUTA wages were excluded from state unemployment tax or any state unemployment tax was paid late.

Enter the cents portion of the adjustment amount calculated on the worksheet. Fill only if 'Total Taxable FUTA Wages — Dollars', 'Total Taxable FUTA Wages — Cents' line 7 has a value and some taxable FUTA wages were excluded from state unemployment tax or any state unemployment tax was paid late.

Enter the dollar amount of the subtotal calculated from line 4 plus line 5. Fill only if 'Exempt Payments Amount (Dollars)', 'Exempt Payments Amount (Cents)', 'Excess payments per employee — dollars', 'Excess payments per employee — cents' line 4 and line 5 have values.

Enter the cents portion of the subtotal calculated from line 4 plus line 5. Fill only if 'Exempt Payments Amount (Dollars)', 'Exempt Payments Amount (Cents)', 'Excess payments per employee — dollars', 'Excess payments per employee — cents' line 4 and line 5 have values.

Enter the dollar amount for the specified field.

Enter the cents amount for the specified field.

Enter the taxpayer’s or authorized preparer’s full name in print.

Enter the taxpayer’s or authorized preparer’s job title or position.

Enter the telephone number where the taxpayer or authorized preparer can be reached during the day.

Enter the dollar amount of FUTA tax liability for the third quarter, from July 1 through September 30.

Enter the cents portion of the FUTA tax liability for the third quarter, from July 1 through September 30.

Check this box to authorize an employee, paid tax preparer, or another person to discuss this return with the IRS.

Check this box if you do not authorize an employee, paid tax preparer, or another person to discuss this return with the IRS.

Enter the full name of the employee, paid tax preparer, or other person designated to discuss this return with the IRS. Fill only if 'Yes' is 'Yes'.

Enter the telephone number where the designated person can be reached. Fill only if 'Yes' is 'Yes'.

Enter the 5-digit personal identification number to use when speaking with the IRS. Fill only if 'Yes' is 'Yes'.

Enter the total FUTA tax liability for the year, equal to the sum of lines 16a through 16d.

Enter the cents portion of the total FUTA tax liability for the year.

Enter the dollar amount of total FUTA tax after adjustments from line 12. Fill only if 'FUTA tax before adjustments', 'FUTA tax before adjustments cents', 'Excluded FUTA Wages Adjustment — Dollars', 'Excluded FUTA Wages Adjustment — Cents', 'Adjustment Amount—Dollars', 'Adjustment Amount—Cents', 'Credit reduction amount (dollars)', 'Credit reduction amount (cents)' lines 8, 9, 10, and 11 have values.

Enter the cents portion of the total FUTA tax after adjustments from line 12. Fill only if 'FUTA tax before adjustments', 'FUTA tax before adjustments cents', 'Excluded FUTA Wages Adjustment — Dollars', 'Excluded FUTA Wages Adjustment — Cents', 'Adjustment Amount—Dollars', 'Adjustment Amount—Cents', 'Credit reduction amount (dollars)', 'Credit reduction amount (cents)' lines 8, 9, 10, and 11 have values.

Enter the total amount of payments made to all employees during the year.

Enter the cents portion of the total payments to all employees.

Enter the total taxable FUTA wages for the year, calculated as line 3 minus line 6. Fill only if 'Total payments to all employees', 'Total payments cents', 'Subtotal — dollars', 'Subtotal — cents' line 3 and line 6 have values.

Enter the cents portion of the total taxable FUTA wages amount. Fill only if 'Total payments to all employees', 'Total payments cents', 'Subtotal — dollars', 'Subtotal — cents' line 3 and line 6 have values.

Check this box if you are filing an amended Form 940 to correct or update a previously filed return.

Check this box if you are a successor employer that acquired another employer's business or workforce.

Check this box if you made no payments to employees during 2023.

Check this box if this is your final return because the business closed or you stopped paying wages.