Form AD 838, Statement of Monies Paid for 24-Hour Care of Children Instructions
This form contains 143 fields organized into 15 sections. Below is a complete list of every field, its type, and what information is expected.
| Field Name | Type | Description |
|---|---|---|
| County Leave Blank | ||
| Amount | Number |
Please provide the amount in dollars to be recorded by the county.
|
| Eighth Payment Record | ||
| Eighth Payment County Check No. | Text |
Enter the county check number for the eighth payment record.
|
| Eighth Payment Classification | Text |
Enter the classification code for the eighth payment record, referring to the *Classification section for valid codes.
|
| Eighth Payment Type of Case | Text |
Enter the type of case code for the eighth payment record, referring to the **Type of Case section for valid codes.
|
| Eighth Payment Caretaker Name and Address | Text |
Enter the full name and address of the caretaker for the eighth payment record.
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| Eighth Payment Child Name and Birthday | Text |
Enter the full name and date of birth of the child for the eighth payment record.
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| Eighth Payment Court Case Number | Text |
Enter the court case number for the eighth payment record.
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| Eighth Payment Original Court Decree Date | Date |
Enter the date of the original court decree for the eighth payment record.
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| Eighth Payment Month/Days Payment Made | Text |
Enter the month or the number of days for which the eighth payment record is made.
|
| Eighth Payment County Basic Maintenance Payment | Number |
Enter the amount paid by the county for basic maintenance for the eighth payment record.
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| Eighth Payment County Social Services Payment | Number |
Enter the amount paid by the county for social services for the eighth payment record.
|
| Eighth Payment Claimed Basic Maintenance Payment | Number |
Enter the amount claimed by the county for basic maintenance for the eighth payment record.
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| Eighth Payment Claimed Social Services Payment | Number |
Enter the amount claimed by the county for social services for the eighth payment record.
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| Eleventh Payment Record | ||
| Eleventh Record County Check Number | Text |
Enter the county check number for the eleventh payment record.
|
| Eleventh Record Classification | Text |
Enter the classification code for the eleventh payment record. Refer to the *Classification section below for options.
|
| Eleventh Record Type of Case | Text |
Enter the type of case code for the eleventh payment record. Refer to the **Type of Case section below for options.
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| Eleventh Record Caretaker Name and Address | Text |
Enter the full name and address of the caretaker for the eleventh payment record.
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| Eleventh Record Child Name and Birthday | Text |
Enter the full name and birthday of the child for the eleventh payment record.
|
| Eleventh Record Court Case Number | Text |
Enter the court case number associated with the eleventh payment record.
|
| Eleventh Record Original Court Decree Date | Date |
Enter the date of the original court decree for the eleventh payment record.
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| Eleventh Record Payment Month or Days | Text |
Enter the month or the number of days for which this eleventh payment record is made.
|
| Eleventh Record Amount Paid by County - Basic Maintenance | Number |
Enter the amount of basic maintenance payment made by the county for the eleventh payment record.
|
| Eleventh Record Amount Paid by County - Social Services | Number |
Enter the amount paid by the county for social services for the eleventh payment record.
|
| Eleventh Record Amount Claimed by County - Basic Maintenance | Number |
Enter the amount of basic maintenance payment claimed by the county for the eleventh payment record.
|
| Eleventh Record Amount Claimed by County - Social Services | Number |
Enter the amount claimed by the county for social services for the eleventh payment record.
|
| Fifth Payment Record | ||
| County Check Number | Text |
Enter the check number assigned by the county for this payment record.
|
| Classification | Text |
Enter the classification code for the placement type.
|
| Type of Case | Text |
Enter the type of case code for this payment record.
|
| Caretaker Name and Address | Text |
Enter the full name and address of the caretaker associated with this payment record.
|
| Child Name and Birthday | Text |
Enter the full name and birthday of the child for this payment record.
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| Court Case Number | Text |
Enter the court case number related to this payment record.
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| Original Court Decree Date | Date |
Enter the date of the original court decree.
|
| Payment Month or Days | Text |
Enter the month or the number of days for which the payment is made.
|
| Amount Paid - Basic Maintenance | Number |
Enter the amount paid by the county for basic maintenance for this record.
|
| Amount Paid - Social Services | Number |
Enter the amount paid by the county for social services for this record.
|
| Amount Claimed - Basic Maintenance | Number |
Enter the amount claimed by the county for basic maintenance for this record.
|
| Amount Claimed - Social Services | Number |
Enter the amount claimed by the county for social services for this record.
|
| First Payment Record | ||
| County Check Number | Text |
Enter the county check number associated with this payment record.
|
| Classification | Text |
Enter the classification code for the type of placement.
|
| Type of Case | Text |
Enter the type of case code for the payment record.
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| Caretaker Name and Address | Text |
Enter the full name and address of the caretaker receiving the payment.
|
| Child Name and Birthday | Text |
Enter the full name and birthday of the child for whom the payment is made.
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| Court Case Number | Text |
Enter the court case number associated with the child.
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| Original Court Decree Date | Date |
Enter the date of the original court decree.
|
| Month or Number of Days for Payment | Text |
Enter the month or the number of days for which the payment is made.
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| Basic Maintenance Payment by County | Number |
Enter the amount of basic maintenance payment paid by the county.
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| Social Services Payment by County | Number |
Enter the amount for social services paid by the county.
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| Basic Maintenance Payment Claimed by County | Number |
Enter the amount of basic maintenance payment claimed by the county.
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| Social Services Payment Claimed by County | Number |
Enter the amount for social services claimed by the county.
|
| Fourth Payment Record | ||
| County Check Number | Text |
Please provide the county check number for this payment record.
|
| Classification | Text |
Please enter the classification code for the care provided.
|
| Type of Case | Text |
Please enter the type of case code for this record.
|
| Caretaker Name and Address | Text |
Please provide the full name and address of the caretaker.
|
| Child Name and Birthday | Text |
Please enter the child's full name and date of birth.
|
| Court Case Number | Text |
Please provide the court case number associated with this record.
|
| Original Court Decree Date | Date |
Please enter the date of the original court decree.
|
| Payment Period | Text |
Please enter the month or the number of days for which this payment is made.
|
| County Paid Basic Maintenance | Number |
Please enter the amount paid by the county for basic maintenance.
|
| County Paid Social Services | Number |
Please enter the amount paid by the county for social services.
|
| County Claimed Basic Maintenance | Number |
Please enter the amount claimed by the county for basic maintenance.
|
| County Claimed Social Services | Number |
Please enter the amount claimed by the county for social services.
|
| General | ||
| Text1 | Text | |
| Text2 | Text | |
| Text3 | Text | |
| Text5 | Text | |
| Text7 | Text | |
| Ninth Payment Record | ||
| Ninth Payment Record County Check Number | Text |
Enter the county check number for the ninth payment record.
|
| Ninth Payment Record Classification | Text |
Enter the classification code for the ninth payment record, referring to the codes provided at the bottom of the form.
|
| Ninth Payment Record Type of Case | Text |
Enter the type of case code for the ninth payment record, referring to the codes provided at the bottom of the form.
|
| Ninth Payment Record Caretaker Name and Address | Text |
Enter the full name and address of the caretaker for the ninth payment record.
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| Ninth Payment Record Child Name and Birthday | Text |
Enter the full name and birthday of the child for the ninth payment record.
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| Ninth Payment Record Court Case Number | Text |
Enter the court case number for the ninth payment record.
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| Ninth Payment Record Original Court Decree Date | Date |
Enter the date of the original court decree for the ninth payment record.
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| Ninth Payment Record Payment Period | Text |
Enter the month or the number of days for which the payment is made for the ninth payment record.
|
| Ninth Payment Record County Basic Maintenance Payment | Number |
Enter the basic maintenance payment amount paid by the county for the ninth payment record.
|
| Ninth Payment Record County Social Services Amount | Number |
Enter the social services amount paid by the county for the ninth payment record.
|
| Ninth Payment Record Claimed Basic Maintenance Payment | Number |
Enter the basic maintenance payment amount claimed by the county for the ninth payment record.
|
| Ninth Payment Record Claimed Social Services Amount | Number |
Enter the social services amount claimed by the county for the ninth payment record.
|
| Second Payment Record | ||
| County Check Number | Text |
Enter the county check number for the payment.
|
| Classification | Text |
Enter the classification code or description for the payment.
|
| Type of Case | Text |
Enter the type of case code for the payment.
|
| Caretaker Name and Address | Text |
Enter the full name and address of the caretaker.
|
| Child Name and Birthday | Text |
Enter the full name and birthday of the child.
|
| Court Case Number | Text |
Enter the court case number associated with the child.
|
| Original Court Decree Date | Date |
Enter the original date of the court decree.
|
| Payment Month or Days | Text |
Enter the month or the number of days for which the payment is made.
|
| County Basic Maintenance Payment | Number |
Enter the amount paid by the county for basic maintenance.
|
| County Social Services Payment | Number |
Enter the amount paid by the county for social services.
|
| Claimed Basic Maintenance Payment | Number |
Enter the amount claimed by the county for basic maintenance.
|
| Claimed Social Services Payment | Number |
Enter the amount claimed by the county for social services.
|
| Seventh Payment Record | ||
| Seventh Payment Record County Check Number | Text |
Enter the county check number for the seventh payment record.
|
| Seventh Payment Record Classification | Text |
Enter the classification code for the type of care placement for the seventh payment record.
|
| Seventh Payment Record Type of Case | Text |
Enter the type of case code for the seventh payment record.
|
| Seventh Payment Record Caretaker Name and Address | Text |
Enter the full name and address of the caretaker for the seventh payment record.
|
| Seventh Payment Record Child Name and Birthday | Text |
Enter the full name and birthday of the child for the seventh payment record.
|
| Seventh Payment Record Court Case Number | Text |
Enter the court case number associated with the seventh payment record.
|
| Seventh Payment Record Original Court Decree Date | Date |
Enter the date of the original court decree for the seventh payment record.
|
| Seventh Payment Record Payment Month or Days | Text |
Enter the month or the number of days for which this payment is made for the seventh payment record.
|
| Seventh Payment Record County Paid Basic Maintenance | Number |
Enter the amount paid by the county for basic maintenance for the seventh payment record.
|
| Seventh Payment Record County Paid Social Services | Number |
Enter the amount paid by the county for social services for the seventh payment record.
|
| Seventh Payment Record County Claimed Basic Maintenance | Number |
Enter the amount claimed by the county for basic maintenance for the seventh payment record.
|
| Seventh Payment Record County Claimed Social Services | Number |
Enter the amount claimed by the county for social services for the seventh payment record.
|
| Sixth Payment Record | ||
| County Check Number | Text |
Provide the county check number for this payment record.
|
| Classification | Text |
Enter the classification code for the care provided.
|
| Type of Case | Text |
Enter the type of case code.
|
| Caretaker Name and Address | Text |
Provide the full name and address of the caretaker.
|
| Child Name and Birthday | Text |
Enter the full name and birthday of the child.
|
| Court Case Number | Text |
Provide the court case number associated with this record.
|
| Date of Original Court Decree | Date |
Enter the date of the original court decree.
|
| Month or Number of Days for Payment | Text |
Specify the month or the total number of days for which this payment is made.
|
| County Paid Basic Maintenance | Number |
Enter the amount of basic maintenance payment paid by the county.
|
| County Paid Social Services | Number |
Enter the amount for social services paid by the county.
|
| County Claimed Basic Maintenance | Number |
Enter the amount of basic maintenance payment claimed by the county.
|
| County Claimed Social Services | Number |
Enter the amount for social services claimed by the county.
|
| Statement Details | ||
| Treasurer Name | Text |
Enter the name of the Treasurer responsible for paying the stated monies.
|
| Statement Month | Text |
Enter the month during which the statement of monies was paid.
|
| Statement Year Last Two Digits | Text |
Enter the last two digits of the year for which the statement of monies was issued.
|
| Tenth Payment Record | ||
| County Check Number | Text |
Provide the county check number for this payment record.
|
| Classification Code | Text |
Enter the classification code for the type of care provided, as defined in the legend.
|
| Type of Case Code | Text |
Enter the type of case code, as defined in the legend, for this payment record.
|
| Caretaker Name and Address | Text |
Provide the full name and address of the caretaker receiving this payment.
|
| Child Name and Birthday | Text |
Provide the full name and birthday of the child for whom this payment is made.
|
| Court Case Number | Text |
Enter the court case number associated with this record.
|
| Original Court Decree Date | Date |
Provide the date of the original court decree.
|
| Payment Period | Text |
Enter the month or the number of days for which this payment is being made.
|
| County Basic Maintenance Payment | Number |
Enter the basic maintenance payment amount paid by the county for this record.
|
| County Social Services Payment | Number |
Enter the social services payment amount paid by the county for this record.
|
| Claimed Basic Maintenance Payment | Number |
Enter the basic maintenance payment amount claimed by the county for this record.
|
| Claimed Social Services Payment | Number |
Enter the social services payment amount claimed by the county for this record.
|
| Third Payment Record | ||
| County Check Number | Text |
Enter the county check number associated with this payment record.
|
| Classification | Text |
Enter the classification code for the placement type.
|
| Type of Case | Text |
Enter the code indicating the type of care case.
|
| Caretaker Name and Address | Text |
Enter the full name and address of the caretaker.
|
| Child Name and Birthday | Text |
Enter the full name and birthday of the child.
|
| Court Case Number | Text |
Enter the court case number for the child.
|
| Original Court Decree Date | Date |
Enter the date of the original court decree.
|
| Payment Period | Text |
Enter the month or the number of days for which this payment is made.
|
| Amount Paid - Basic Maintenance | Number |
Enter the amount paid by the county for basic maintenance.
|
| Amount Paid - Social Services | Number |
Enter the amount paid by the county for social services.
|
| Amount Claimed - Basic Maintenance | Number |
Enter the amount claimed by the county for basic maintenance.
|
| Amount Claimed - Social Services | Number |
Enter the amount claimed by the county for social services.
|
| Total Social Services | ||
| Total Basic Maintenance Payment Paid by County | Number |
Please enter the total amount paid by the county for basic maintenance payments. Fill only if 'Basic Maintenance Payment Claimed by County', 'Claimed Basic Maintenance Payment', 'Amount Claimed - Basic Maintenance', 'County Claimed Basic Maintenance', 'Amount Claimed - Basic Maintenance', 'County Claimed Basic Maintenance', 'Seventh Payment Record County Claimed Basic Maintenance', 'Eighth Payment Claimed Basic Maintenance Payment', 'Ninth Payment Record Claimed Basic Maintenance Payment', 'Claimed Basic Maintenance Payment', 'Eleventh Record Amount Claimed by County - Basic Maintenance' are filled, any.
Depends on:
Basic Maintenance Payment Claimed by County, Claimed Basic Maintenance Payment, Amount Claimed - Basic Maintenance, County Claimed Basic Maintenance, Amount Claimed - Basic Maintenance, County Claimed Basic Maintenance, Seventh Payment Record County Claimed Basic Maintenance, Eighth Payment Claimed Basic Maintenance Payment, Ninth Payment Record Claimed Basic Maintenance Payment, Claimed Basic Maintenance Payment, Eleventh Record Amount Claimed by County - Basic Maintenance
|
| Total Social Services Payment Paid by County | Number |
Please enter the total amount paid by the county for social services. Fill only if 'Social Services Payment Claimed by County', 'Claimed Social Services Payment', 'Amount Claimed - Social Services', 'County Claimed Social Services', 'Amount Claimed - Social Services', 'County Claimed Social Services', 'Seventh Payment Record County Claimed Social Services', 'Eighth Payment Claimed Social Services Payment', 'Ninth Payment Record Claimed Social Services Amount', 'Claimed Social Services Payment', 'Eleventh Record Amount Claimed by County - Social Services' are filled, any.
Depends on:
Social Services Payment Claimed by County, Claimed Social Services Payment, Amount Claimed - Social Services, County Claimed Social Services, Amount Claimed - Social Services, County Claimed Social Services, Seventh Payment Record County Claimed Social Services, Eighth Payment Claimed Social Services Payment, Ninth Payment Record Claimed Social Services Amount, Claimed Social Services Payment, Eleventh Record Amount Claimed by County - Social Services
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