UPS Supply Chain Solutions Shipper’s Letter of Instruction / Air Waybill (Air Freight Services) Instructions

Enter the shipper's UPS account number used for billing or reference for this shipment.

Enter the consignee's account number if one applies for billing or consignee reference.

Enter the gateway location or code through which the shipment will be routed.

Enter the final destination for the shipment (city, airport/port code, or delivery location).

Provide the date on which the goods are being exported.

Enter the origin location for the shipment (city, airport/port code, or pickup location).

Enter your shipment or reference number used to identify this air waybill.

Enter the initials of the person who received the shipment or accepted responsibility for the charges.

Enter the monetary amount paid or to be paid by the party indicated for the shipment charges.

Check this box when the shipper is the party that received payment or is paying for the shipment charges.

Check this box when a third party (neither shipper nor consignee) is the party that received payment or is paying for the shipment charges.

Check this box when the consignee is the party that received payment or is paying for the shipment charges.

Enter the number of pieces/packages for this commodity line (total count of individual pieces).

Enter the code indicating whether the commodity is Domestic or Foreign (typically 'D' or 'F').

Enter the Schedule B or HTSUS classification number and a brief description of the commodity.

Enter the quantity of the commodity in the Schedule B/HTSUS units (numeric value).

If applicable, enter the DDTIC line number associated with this commodity entry.

Provide any DDTIC eligible party identifier or certification note that applies to this commodity, if required.

Enter the shipping weight for this commodity line in kilograms (numeric value).

Enter the export control classification (ECCN, EAR99, USML category or other applicable classification).

Enter the export license number, exception symbol, or DDTIC exemption identifier applicable to this commodity.

Enter the monetary value of this commodity at the port of export in US dollars (numeric value).

If applicable, enter the license value for this commodity in US dollars (numeric value).

Enter the registrant's DDTC (Directorate of Defense Trade Controls) registration number associated with the exporter or applicant, if applicable.

Enter the DDTC ACM (Automated Case Management) number assigned to the export case or authorization, if applicable.

Check this box if there are any remaining non-licensable Schedule B or HTS numbers on this shipment and each such line item is valued below $2,501.

Check this box if the USPPI authorizes the named forwarder to act as Forwarding Agent for export control Census reporting, Customs purposes and to prepare and submit the Electronic Export Information into the Automated Export System (AES).

Enter the dollar amount you declare as the shipment’s value for carriage (the monetary value to be used for carrier liability), using numbers only.

Check this box when a commercial invoice is included with the shipment to declare the goods, values, and sale terms for customs and clearance.

Check this box when a certificate of origin is attached to certify the country of manufacture of the goods.

Enter the Government Bill of Lading (GBL) number or other document identifier associated with the attached shipping documents. Fill only if 'GBL*' is 'Yes'.

Check this box when a packing list that itemizes the shipment contents and packaging details is enclosed.

Check this box when a letter of credit is included as the payment instrument or guarantee for the transaction.

Check this box when the shipment contains hazardous materials and a completed dangerous goods declaration is attached.

Check this box when a banking document (sight draft) or sight draft-related paperwork is included with the shipment.

Check this box when an export license required for the exported goods is attached.

Check this box when an import license required by the destination country is attached.

Check this box when an insurance certificate for the shipment should be prepared.

Check this box when a consular invoice is required by the destination country and must be prepared.

Check this box when a document not listed is required; specify the other document elsewhere on the form or in accompanying instructions.

Check this box when a certificate of origin is needed to certify the country of manufacture of the goods.

Check this box when banking documents (for example, a sight draft) are required for the transaction and should be prepared.

Check this box if the shipment is a routed export transaction (the carrier/forwarder is acting as the exporter’s agent).

Check this box if the shipment is not a routed export transaction.

Enter the U.S. state abbreviation or the Foreign-Trade Zone (FTZ) number that identifies the shipment's point of origin.

Check this box if the parties involved in the transaction are related or affiliated with one another.

Check this box if the parties involved in the transaction are not related or affiliated with one another.

Enter the full name or standard country code of the final destination country to which the goods will be shipped.

Enter the country where the goods were manufactured or produced (country of origin).

Check this box when the shipper will prepay the transportation charges.

Check this box when the consignee will pay the transportation charges on delivery (collect).

Check this box when the shipment is billed under a Government Bill of Lading (GBL) and a GBL reference will be provided.

Check this box when the payment method or responsibility will be determined and/or collected at the time the carrier picks up the shipment.

Check this box when a third party (neither shipper nor consignee) is responsible for paying the transportation charges and their billing information will be provided.

Check this box when the shipment is to be delivered under DAP (Delivered At Place) terms — seller delivers the goods to the named place but the consignee/importer is responsible for import duties and taxes.

Check this box when the shipment is to be delivered under DDP (Delivered Duty Paid) terms — the shipper/seller will pay all import duties, taxes and customs clearance charges.

Check this box if the goods were received in apparent good order at the shipper's door.

Check this box if the goods were received in apparent good order at a UPS service center.

Check this box if the goods were received in apparent good order from the carrier or the carrier's agent.

Check this box if the goods were received in apparent good order at a residential address.

Check this box if the goods were received in apparent good order at the consignee's location.

Enter the time the goods were received at this location.

Enter the date the goods were received at this location.

Enter the total number of packages or shipments received at this location.

Enter the carrier route or route number associated with this delivery.

Enter the ID number or code of the employee who accepted or received the shipment.

Check this box when the shipment contains hazardous materials (dangerous goods); U.S. law requires the shipper to prepare and sign the Dangerous Goods Declaration when this applies.

Check this box when the shipment does not contain any hazardous materials (dangerous goods) and no Dangerous Goods Declaration is required.

Enter the in-bond classification code that identifies the type of in-bond movement for this shipment (e.g., the in-bond type code assigned by customs).

Provide the customs entry number associated with this shipment used for import/export clearance.

Check this box when the shipper requests insurance for the shipment and will enter the insured dollar amount in the adjacent field.

Enter the dollar amount of insurance you are requesting for this shipment (numeric value). Fill only if 'Yes — Enter Amount $' is 'Yes'.

Check this box when the shipper does not request insurance for the shipment.

Enter the complete name and full mailing address of the intermediate consignee, including company or individual name, street address, city, state/province, postal code and country.

Check this box when the package dimensions provided on the form are measured in inches.

Check this box when the package dimensions provided on the form are measured in centimeters.

Enter the total number of pieces/units for the first package row (the count of items or boxes).

Enter the length of the first package in the first row.

Enter the width of the first package in the first row.

Enter the height of the first package in the first row.

Enter the external length of the fourth package.

Enter the external width of the fourth package.

Enter the external height of the fourth package.

Enter the numeric length measurement for the second package.

Enter the numeric width measurement for the second package.

Enter the numeric height measurement for the second package.

Enter the quantity of pieces or units represented by the third package dimensions row.

Enter the package length for the third dimensions row using the same unit of measure indicated on the form.

Enter the package width for the third dimensions row using the same unit of measure indicated on the form.

Enter the package height for the third dimensions row using the same unit of measure indicated on the form.

Check this box when you require a door-to-door day service (pickup at the shipper's location and delivery to the consignee's door with day service).

Check this box when you require pickup at the shipper's location and delivery to the destination airport (consignee will collect at the airport).

Check this box when you require transportation between airports only (shipment tendered and collected at the respective airports).

Check this box when you want the carrier to provide customs clearance services (applies to guaranteed US–MX clearance where noted).

Check this box when you require the carrier to perform final delivery to the consignee as part of the service.

Check this box when the shipment is destined for Puerto Rico and you require next‑day delivery service.

Check this box when you require UPS Air Freight Premium Direct service for priority, direct air freight.

Check this box when you require UPS Air Freight Direct service for direct air transportation of the shipment.

Check this box when you want the shipment moved via UPS Air Freight Consolidated service (consolidated with other freight).

Check this box when you require expedited air freight service between the United States, Mexico, and Canada.

Check this box when you require expedited ground freight service between the United States, Mexico, and Canada.

Enter any special handling, routing, or shipment instructions the shipper wants the carrier to follow (free-text).

Enter the AES Internal Transaction Number (ITN) provided when the Electronic Export Information (EEI) was filed, or leave blank if not applicable.

Enter the full name and complete mailing address of the third party who will be billed for this shipment. Fill only if 'BILL TO THIRD PARTY', 'Third Party' is 'Yes' (any).

Enter the account number assigned to the third party payer to be used for billing this shipment. Fill only if 'BILL TO THIRD PARTY', 'Third Party' is 'Yes' (any).

Enter the ultimate consignee's complete legal name and full mailing address (street, city, state/province, postal code and country) as it should appear for customs and delivery.

Enter the full name of the primary contact person at the ultimate consignee who can be reached about this shipment.

Enter the telephone number for the consignee contact, including country and area code as required for international calls.

Check this box if the ultimate consignee is a government or government-affiliated organization receiving the shipment.

Check this box if the ultimate consignee is a reseller or distributor who will resell or distribute the goods rather than be the final consumer.

Check this box if the ultimate consignee is the final/end consumer who will use the goods and will not resell them.

Check this box if the ultimate consignee does not fit the other categories or if the consignee type is unknown.

Enter the complete legal name and full mailing address of the U.S. Principal Party in Interest (USPPI), including street address, city and state.

Enter the ZIP code for the USPPI's mailing address.

Enter the USPPI's Employer Identification Number (EIN) or IRS identification number exactly as issued (include any dashes or letters if applicable).

Enter the USPPI reference or internal identification number used to identify this exporter for this shipment.

Enter the USPPI's contact e‑mail address for export correspondence regarding this shipment.

Enter the USPPI's daytime telephone number including area code for contact about this shipment.

Enter the full printed name of the officer or employee authorized to sign on behalf of the USPPI.

Enter the job title or position of the person who is signing this form on behalf of the USPPI.

Enter the date on which the authorized officer or employee signed this form.

Provide the signature of the authorized officer or employee who is certifying the information on the form.