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TANN Corporation Change Order Form, page 1
Basic · 35/100Form Complexity Index

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What this form asks for

The AI fills all of it, from your answers or your documents.

A Change Order Form is a crucial document in project management used to formally request and approve modifications to an existing contract or project scope. It ensures that all parties, in this case TANN Corporation and its customer, agree on the changes in work, cost, and schedule, preventing misunderstandings. Today, this form can be filled out quickly and accurately using AI-powered services like Instafill.ai, which can also convert non-fillable PDF versions into interactive fillable forms.
Fillable fields26
Pages1
Sections5
Questions that depend on earlier answers1
Form Complexity IndexBasic, 35/100

The AI checks your answers before you download

14 checks built for this form, so a wrong date or a missing answer is caught before anyone else sees it.

Valid Order Date

Checks that the 'Date' field contains a valid date in an expected format (e.g., MM/DD/YYYY) and is not a future date. This ensures accurate record-keeping and prevents the post-dating of change orders. If the date is invalid or in the future, the form submission will be rejected with an error message prompting the user to correct the entry.

Mutually Exclusive PO Selection

Validates that the user has selected either 'Yes' or 'No' for the 'Use Existing Purchase Order No.' option, but not both. This check is crucial for preventing ambiguous instructions regarding the purchase order. A failure in this validation would require the user to make a single, clear choice before proceeding.

Conditional New PO Number Requirement

Ensures the 'New Purchase Order Number' field is filled out if the user selects 'No' for 'Use Existing Purchase Order No.'. This logic is critical because a new PO number is required to process the order if an existing one is not used. The form will not submit without this number if the condition is met.

Conditional New PO Number Emptiness

Verifies that the 'New Purchase Order Number' field is left empty if the user selects 'Yes' for 'Use Existing Purchase Order No.'. This prevents data entry errors and confusion by ensuring that a new PO number is not provided when it is not needed. An error will be shown if the field contains data when it should be empty.

Job Number Presence

Confirms that the 'Job Number' field is not empty. The Job Number is a primary identifier used to link the change order to a specific project within the system. Without it, the change order cannot be correctly filed or tracked, so submission is blocked until the field is completed.

Change Order Number Presence

Checks that the 'Change Order Number' field has been filled in. This unique identifier is essential for tracking this specific modification request against the parent job. Failure to provide it would make it impossible to differentiate this change from others, so the field is mandatory.

And 8 more checks
  • Mutually Exclusive Payment Term Selection
  • Minimum Work Item Requirement
  • Numeric Price for Work Items
  • Paired Description and Price for Work Items
  • TANN Project Manager Signature Requirement
  • Customer Authorization Signature Requirement
  • Job Number Format Validation
  • Change Order Number Uniqueness

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How to Fill Out Change Order Form Online for Free in 2026

What the AI walks you through.

  1. Navigate to Instafill.ai and upload or select the TANN Corporation Change Order Form.
  2. Enter the order identifiers, including the date, job number, and a unique change order number.
  3. Specify the purchase order details, indicating whether to use an existing PO or provide a new one.
  4. Clearly describe the additional work to be performed, including all labor, parts, equipment, and the associated price.
  5. Define the payment terms for the change order, either by referencing the existing proposal or specifying new terms.
  6. Add any necessary notes or comments from TANN Corporation and have the project manager provide their signature.
  7. Review the completed form for accuracy before obtaining the final customer authorization signature to execute the change order.

Common Mistakes in Completing Change Order Form

The ones the AI is built to catch.

Contradictory Purchase Order Selection
Users often create confusion by either checking both 'Yes' and 'No' for using an existing PO number, or by checking 'No' but failing to provide a new PO number. This ambiguity halts the processing of the change order as the accounting department cannot determine how to bill the work. To prevent this, carefully select only one option and ensure you provide the new PO number if required.
Ambiguous Payment Term Selection
A common error is failing to clearly specify payment terms by checking both 'Follow Existing' and 'New Payment Terms' or checking neither. This leaves the payment schedule undefined and can lead to significant billing disputes and payment delays. Always select one distinct option; if choosing new terms, ensure they are detailed completely in the space provided.
Incomplete or Vague Work Description
The 'Additional Work Description' is frequently filled out with insufficient detail, using phrases like 'additional parts' or 'as discussed.' This creates a high risk of disputes over the scope of work and final cost. A proper description should explicitly itemize all labor, parts, and equipment to set clear expectations for both parties.
Omitting or Miscalculating the Price
A critical error is forgetting to include the total price for the additional work or providing an incorrect calculation in the description field. This completely stalls the approval process, as the financial impact of the change is unknown. Always double-check that the final price is clearly stated and accurately reflects the sum of all itemized costs.
Missing Essential Signatures
A change order form is not legally binding without the required authorizations from both the customer and the TANN Project Manager. Forgetting to obtain a signature invalidates the document, often leading to its immediate rejection and causing project delays. Ensure all signature fields are completed by the authorized individuals before submission.
Omitting Job or Change Order Numbers
The Job Number and Change Order Number are crucial for tracking and linking the document to the correct project. Leaving these fields blank or entering incorrect numbers can cause the form to be lost or misfiled, delaying the work. Always verify these numbers from the project's primary documentation before filling out the form.
Ignoring Field Dependencies
This form has conditional logic, such as the 'New Purchase Order Number' field, which should only be filled if 'No' is selected for using an existing PO. A frequent mistake is filling in this field unnecessarily or, more critically, failing to fill it when required. This creates conflicting data that must be manually corrected, slowing down the process. AI-powered form fillers like Instafill.ai can help by automatically showing or requiring fields based on your previous selections.
Specifying New Terms without Detail
Users may check the box for 'New Payment Terms' but then fail to describe what those new terms are in the provided text fields. This is equivalent to leaving the payment terms blank and creates a contractual void, leading to disputes. If you select new terms, you must explicitly detail the payment schedule, such as '50% due upon approval, 50% due upon delivery'.
Using the Wrong Date
Users sometimes enter the original project date instead of the current date of the change order, causing confusion in project timelines and record-keeping. Another common issue is using a non-standard date format which can cause data entry errors. To avoid this, always use the date the form is being completed and adhere to the standard MM/DD/YYYY format.
Illegible Handwritten Submissions
When a form is only available as a non-fillable PDF, users are forced to print and fill it out by hand, often resulting in illegible handwriting. This can lead to data entry errors when the information is transcribed, causing incorrect billing or work scope. To avoid this, tools like Instafill.ai can convert flat PDFs into interactive, fillable forms, ensuring all entries are clear, legible, and accurate.

Frequently Asked Questions About Change Order Form

 

Is it really free for 7 days?
Yes. You pay $0 today. Cancel before Nov 10 and you are never charged. Keep it, and it is $19.99 a month for 5 fills of your Change Order Form.
Can I fill other forms too?
This plan is for your Change Order Form: your own AI agent fills it as often as 5 times a month. To fill other forms and upload your own, choose a Professional plan from your account.
How do I cancel?
From your account, in two clicks, any time. No email, no call.
How does the AI fill out Change Order Form?
You answer a few questions in plain words, or upload a document you already have. The AI reads what you give it and puts each answer into the right field of Change Order Form, on every page, in seconds. It checks the answers against the form's own rules, and you review and change anything before you download, print or sign.
What happens to my information?
It is encrypted in transit and at rest, and it is never used to train AI.
How complex is Change Order Form to fill out?
Change Order Form has a Form Complexity Index of 35 out of 100, in the basic tier: 26 fillable fields across 1 page. Instafill.ai's AI fills it in under a minute, with every field there for you to review before you download.
What is the purpose of this Change Order form?
This form is used to document and authorize any changes, additions, or modifications to an existing project or purchase order. It ensures that both the customer and TANN Corporation agree on the new scope of work and any associated costs.
Who is responsible for completing this form?
Typically, the TANN Project Manager initiates the form to detail the changes, but it requires review and signature from the customer to be valid. Both parties collaborate to ensure the information is accurate.
When should I use an existing Purchase Order (PO) number versus a new one?
Use the existing PO number if your accounting process allows for amendments to the original order. If a new, separate order needs to be tracked for billing, you should check 'No' and enter a new PO number.
What if I want different payment terms than the original proposal?
Check the box for 'New Payment Terms (listed below)' and specify the desired terms in the provided text fields. This allows you to set a custom payment schedule for the work detailed in this change order.
What information should I include in the 'Additional Work Description and Price' section?
Provide a detailed breakdown of all new tasks, including labor, parts, and equipment. Be as specific as possible to avoid any misunderstandings about the scope and cost of the additional work.
What is the 'TANN Notes and Comments' section for?
This section is for TANN Corporation to add any internal notes, clarifications, or assumptions related to the change order. It helps provide context for the requested changes for both internal and customer review.
Who needs to sign the 'Customer Authorization Signature' field?
An authorized representative from the customer's organization must sign this field. This signature confirms that the customer agrees to the changes and associated costs outlined in the form.
What are the most critical pieces of information needed to complete this form?
The most critical information includes the Job Number, a detailed description of the additional work with pricing, the correct purchase order information, and authorized signatures from both TANN and the customer.
What happens after I sign and submit the Change Order form?
Once signed by both parties, the change order becomes a binding amendment to the original contract. The TANN project team will then proceed with the newly approved work as scheduled.
Where do I get the 'Change Order Number'?
The Change Order Number is a unique identifier for this specific request and is typically assigned by TANN Corporation's project management system. Please consult your TANN Project Manager if you are unsure what number to use.
Can I use AI to help fill out this form?
Yes, AI-powered services like Instafill.ai can help by accurately auto-filling fields like dates, job numbers, and contact information, which saves time and reduces errors.
How can I fill out this Change Order form online?
You can use Instafill.ai to easily fill this form on any device. Simply upload the form, and the tool will automatically detect and make all fields interactive for you to complete.
The PDF I have isn't fillable. What can I do?
If you have a non-fillable or 'flat' PDF, you can upload it to Instafill.ai. The platform will convert it into an interactive, fillable form that you can complete and sign electronically.
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