Compliance Fidelity Advisor IRA Distribution Request
Validation Checks by Instafill.ai
1
Social Security Number (SSN) Format and Completeness Validation
Validates that the SSN field (AC_SSN) contains exactly 9 numeric digits in the standard format (XXX-XX-XXXX or 9 consecutive digits). The SSN is required for IRS tax reporting purposes, as Fidelity must issue a Form 1099-R for the distribution. If the SSN is missing, incorrectly formatted, or does not match IRS records, federal income tax will be automatically withheld at the default 10% rate and the form cannot be processed.
2
Date of Birth Format and Age-Based Distribution Code Consistency
Validates that the Date of Birth (AC_DOB) is in MM/DD/YYYY format, represents a valid calendar date, and is logically consistent with the distribution reason code selected in Section 3 (RD_Distribution). For example, if the account owner's calculated age is 59½ or older, an Early Distribution code (Code 1 or J) should not be selected, and conversely, if the owner is under 59½, a Normal Distribution code (Code 7 or T) should not be selected. Mismatches between age and distribution code could result in incorrect IRS tax reporting and potential penalties for the account holder.
3
Required Account Information Fields Completeness Check
Validates that all fields marked as required in Section 1 are populated, including Account Owner First Name (AC_FirstName), Last Name (AC_LastName), SSN (AC_SSN), Existing Rollover IRA Account Number (AC_Account), Date of Birth (AC_DOB), Mobile Phone Number (AI_MobileNumber), and Email Address (AI_Email). The form explicitly states 'All fields are required' in Section 1, and missing any of these fields will prevent the form from being processed. Incomplete submissions will be returned to the account owner, delaying the distribution.
4
Email Address Format Validation
Validates that the Email Address field (AI_Email) contains a properly formatted email address following the standard pattern (e.g.,
[email protected]), is not left blank, and does not belong to an authorized agent or representative as explicitly prohibited by the form's instructions. The email address is required for electronic delivery consent verification, and Fidelity will send a confirmation message to this address to complete the consent process. An invalid or agent-owned email address will prevent the electronic delivery consent from being confirmed and may delay processing.
5
Mobile Phone Number Format Validation
Validates that the Mobile Phone Number (AI_MobileNumber) is entered in a valid U.S. phone number format containing exactly 10 digits (e.g., XXX-XXX-XXXX or (XXX) XXX-XXXX), with no letters or special characters other than standard formatting. The mobile number is designated as the primary contact and is used by Fidelity to verify and authorize transactions via call or text message. An incorrectly formatted or missing phone number will prevent transaction verification and block form processing.
6
Exactly One Distribution Reason Code Selected
Validates that one and only one distribution reason code is selected in Section 3 (RD_Distribution), and that the selection is appropriate for the account type (Rollover IRA vs. Roth IRA). The form provides separate sets of codes for Rollover IRA accounts (Codes 7, 1, 3, G) and Roth IRA accounts (Codes T, J), and selecting a code from the wrong account type or selecting multiple codes would result in incorrect IRS Form 1099-R reporting. Failure to select exactly one valid code will cause the form to be rejected or result in an incorrect tax filing.
7
Trustee Employer Plan Name Required When Code G Is Selected
Validates that the Trustee of the Employer Plan field (RD_TrusteeEmployerPlan) is populated when distribution reason Code G (Distribution from an IRA to an eligible Retirement Plan) is selected in Section 3. Code G requires the distribution check to be made payable to the trustee of an employer's plan, and without the trustee name, the check cannot be properly issued. If this field is left blank while Code G is selected, the form cannot be processed and the direct rollover cannot be completed.
8
Exactly One Distribution Method Selected in Section 4
Validates that one and only one distribution method is selected in Section 4 (DI_Check), choosing between distributing by check to the address of record (Option A) or distributing by check to an alternate address (Option B). Selecting both options or neither option creates an ambiguous instruction that Fidelity cannot act upon. If no selection is made or multiple selections are made, the form will be considered incomplete and returned for correction, delaying the distribution.
9
Alternate Address Fields Completeness When Option B Is Selected
Validates that when the alternate address distribution option (Option B) is selected in Section 4, all required alternate address fields are populated, including DI_Address (street address), DI_City, DI_State, and DI_Zip. A complete mailing address is necessary to ensure the distribution check is delivered to the correct location. Missing address components will result in an undeliverable check or the check being sent to the address of record instead, which may not be the account owner's intent.
10
Overnight Delivery Eligibility Consistency Check
Validates that the overnight check delivery option (DI_Overnight) is only selected when the distribution method is Option A (check to address of record) and the checkbox to update the address in Section 1 is not checked. The form explicitly states that overnight delivery is only available if the new address box in Section 1 is unchecked, and if a new address is provided, the check will be sent via regular mail regardless. Selecting overnight delivery with a new address update would create a conflict that must be flagged to set proper expectations with the account owner.
11
Federal Tax Withholding Election Completeness and Percentage Range Validation
Validates that exactly one federal tax withholding election is made in Section 5 (FS_Tax), and if a specific percentage is elected, the value entered in FS_Percentage is a whole number between 1 and 100. If no election is made, the default 10% withholding rate applies per IRS regulations, but the form should flag this to ensure the account owner is aware. Additionally, for distributions to be delivered outside the United States, the system must verify that the withholding rate is not less than 10%, as IRS rules prohibit lower rates for international deliveries.
12
State Tax Withholding Eligibility Based on State of Residence
Validates that the state tax withholding election (FS_TaxState) is consistent with the rules applicable to the account owner's state of residence as indicated in AC_State. For residents of states where withholding is not allowed (AK, FL, HI, NH, NV, SD, TN, TX, WA, WY), any state withholding election must be rejected. For mandatory withholding states (AR, CA, DE, IA, KS, MA, ME, MI, MN, NC, OK, OR, VT), the system must ensure the minimum required withholding rate is applied. Incorrect state withholding elections can result in under-withholding penalties or non-compliance with state tax laws.
13
Dollar Amount Provided for States Without Minimum Withholding Requirement
Validates that when a state income tax withholding election is made for states that have no minimum withholding requirement (IL, IN, KY, MD, NJ, NY, OH, PA, RI), a specific dollar amount is entered in the FS_Amount field. These states require a dollar amount to be specified because there is no default minimum rate to apply, and without a dollar amount, the withholding election cannot be executed. If the dollar amount is missing for these states, the state withholding election will be treated as invalid and no state tax will be withheld.
14
Signature and Date Presence and Format Validation
Validates that the Signature field (SD_Shareholder) is not blank and that the Date field (SD_Date) is populated in MM-DD-YYYY format with a valid calendar date that is not in the future. The form explicitly states it 'cannot be processed without signature and date,' making these fields absolutely mandatory for authorization. A missing signature or date, or a date that is in the future or predates the account establishment, will result in the form being rejected and returned to the account owner.
15
Printed Name Matches Account Owner Name in Section 1
Validates that the printed name in the Print field on the signature page is consistent with the Account Owner First Name (AC_FirstName), Middle Initial (AC_Middle), and Last Name (AC_LastName) provided in Section 1. This cross-field consistency check ensures that the person signing the form is the account owner or an authorized signer, and that there is no discrepancy that could indicate an unauthorized distribution request. A mismatch between the printed name and the account information may require additional verification or a signature guarantee before the form can be processed.
16
IRA Account Number Format and Presence Validation
Validates that the Existing Rollover IRA Account Number (AC_Account) is populated and conforms to Fidelity's expected account number format (typically a numeric string of a defined length). This account number identifies the specific Rollover IRA or Roth IRA to be fully liquidated, and an incorrect or missing account number would result in the distribution being applied to the wrong account or the form being rejected. If the account number cannot be located, the form instructs the owner to call Fidelity at 800-248-4253, and the system should flag missing or improperly formatted account numbers for follow-up.