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Motion and Order to Appear Telephonically, page 1
Basic · 44/100Form Complexity Index

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What this form asks for

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Form DRMAT4, the Motion and Order to Appear Telephonically, is a formal request submitted to the Superior Court of Arizona in Maricopa County. It is used by a party in a legal case to ask the court for permission to participate in a scheduled hearing via telephone instead of appearing in person, which is crucial for individuals with valid reasons preventing their physical presence. Today, this form can be filled out quickly and accurately using AI-powered services like Instafill.ai, which can also convert non-fillable PDF versions into interactive fillable forms.
Fillable fields67
Pages4
Form Complexity IndexBasic, 44/100

The AI checks your answers before you download

14 checks built for this form, so a wrong date or a missing answer is caught before anyone else sees it.

Case Number Presence and Format

This check verifies that the 'Case Number' field is not empty and conforms to the format used by the Maricopa County Superior Court. The case number is the primary identifier for a legal case, and an incorrect or missing number will prevent the document from being correctly filed and associated with the case record. Failure to provide a valid case number will result in the clerk rejecting the filing.

Exclusive Representation Status Selection

This validation ensures that the filer selects exactly one option from the representation choices: 'Self, without a Lawyer', 'Attorney for Petitioner', or 'Attorney for Respondent'. It is logically impossible to be both self-represented and an attorney for a party in the same filing. This check prevents ambiguity and ensures the filer's role is clearly established for the court.

Conditional Lawyer's Bar Number

This check requires the 'Lawyer’s Bar Number' field to be completed if the filer has identified themselves as an 'Attorney for Petitioner' or 'Attorney for Respondent'. The bar number is a unique identifier that validates an individual's authority to practice law. A missing bar number for a purported attorney would invalidate the filing and could lead to sanctions.

Future Hearing Date

This validation confirms that the date entered for the 'court hearing on' field is a valid date that occurs in the future. A motion to appear telephonically is only relevant for an upcoming hearing. Submitting a motion for a hearing that has already passed is nonsensical and would be summarily denied, wasting the court's and the filer's time.

Justification for Motion is Provided

This check ensures that the free-text area following 'because:' contains an explanation for the request. This justification is the core of the motion, and the judge's decision depends entirely on the reason provided. An empty justification field would mean the motion has no basis and will be denied outright.

Judicial Officer Name Consistency

This validation compares the name in the 'HONORABLE' field on the first page with the 'Judge (or Commissioner)' field on the mailing certificate page. These fields must match to ensure the motion is delivered to the correct judicial officer for review. A mismatch could cause significant delays or result in the motion never reaching the assigned judge.

And 8 more checks
  • Chronological Service Date Logic
  • Mailing Certificate to Opposing Party
  • Email Address Format
  • Telephone Number Format
  • Consistent Identification of Person Appearing
  • Presence of Party Names
  • Completeness of Filer's Address
  • Signature Date Presence

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How to Fill Out DRMAT4 Online for Free in 2026

What the AI walks you through.

  1. Navigate to Instafill.ai and upload the DRMAT4 PDF or select it from the template library.
  2. Enter your personal details, case number, assigned judge, and the names of the petitioner and respondent in the designated fields.
  3. Clearly state the date of the scheduled hearing and provide a detailed reason for your request to appear telephonically in the provided text box.
  4. Use the AI assistant to review all entered information for accuracy and completeness, ensuring you've filled out all required sections for both the Motion and the Order pages.
  5. Electronically sign and date the motion where indicated.
  6. Download the completed document and carefully follow the court's specific instructions for filing, which involve making copies, preparing self-addressed stamped envelopes, and delivering the documents to the Clerk of Court and the assigned judge.

Common Mistakes in Completing DRMAT4

The ones the AI is built to catch.

Omitting the Case Number or Judge's Name
Filers often forget to enter the Case Number and the name of the assigned Judge ('HONORABLE') on both the Motion and Order pages. This information is critical for the Clerk of Court to correctly file the document and forward it to the proper judicial division. A motion without a case number cannot be docketed, leading to immediate rejection and delays. To avoid this, carefully copy the information from previous court documents in your case. AI-powered tools like Instafill.ai can help by storing and auto-filling this recurring case information across all related forms.
Providing a Vague or Insufficient Reason for the Request
In the section explaining why a telephonic appearance is needed, many people provide weak justifications like 'it is more convenient' or 'I am busy.' The court requires 'good cause,' such as significant travel distance, a non-refundable travel conflict, a medical condition, or prohibitive cost. Failing to provide a specific, compelling reason will likely result in the judge denying the motion, forcing an in-person appearance. Always be detailed and honest about the hardship that appearing in person would cause.
Incorrectly Filling Out the 'Order' Page
The 'ORDER RE: MOTION TO APPEAR TELEPHONICALLY' page is for the judge's use only. A common mistake is for the filer to check the 'GRANTED' box or fill in the judge's contact information themselves, assuming they are pre-filling the form. This will cause the entire filing to be rejected, as it appears the filer is attempting to issue their own court order. Filers should only complete the top portion of this page (party names, case number) and leave the rest entirely blank for the judge to complete.
Forgetting to Include Self-Addressed Stamped Envelopes
The instructions explicitly require the filer to provide self-addressed, stamped envelopes for themselves and all other parties. This is how the court mails back the signed Order or Minute Entry, informing everyone of the judge's decision. Forgetting this step means you will not receive the decision in the mail, potentially causing you to miss the hearing or be unaware if your request was denied. Always double-check that you have included enough stamped envelopes addressed to each party before submitting your packet to the judge's division.
Improperly Completing the Certificate of Service Page
The final page is a sworn statement confirming you have sent copies to all required parties, but it is often filled out incorrectly or incompletely. People forget to date each section, list the opposing party's lawyer, or sign and date the bottom. An incomplete certificate can lead a judge to disregard the motion, assuming the other parties were not properly notified. This page should be filled out carefully *after* you have mailed the copies, ensuring the dates reflect when the mailing actually occurred.
Failing to Make the Correct Number of Copies
The procedures require a specific number of copies: the original Motion plus three copies, and enough copies of the Order for each party. This is a multi-step process that is easy to get wrong. Submitting the wrong number of copies can cause the Clerk to reject the filing or result in delays while the court requests the correct paperwork. To prevent this, create a checklist based on the instructions before going to the courthouse.
Incorrectly Identifying Representation Status
The form asks the filer to identify as 'Representing Self, without a Lawyer' or 'Attorney for Petitioner OR Respondent.' Individuals filing on their own (pro se litigants) sometimes mistakenly circle 'Attorney for' their own party. This creates confusion in the court record about whether a lawyer is involved. If you do not have a lawyer, you must select 'Representing Self, without a Lawyer' to ensure your status is clear to the court.
Forgetting to Sign and Date the Motion
An unsigned legal document is invalid and has no legal effect. In the rush to assemble copies and envelopes, filers frequently forget to physically sign and date the motion near the bottom of the first page. The Clerk's office will not accept an unsigned motion for filing, which will halt the entire process until a properly signed version is submitted. Always perform a final review of the original document to ensure it is signed and dated.
Submitting the Filing Packet to the Wrong Place
The instructions outline a two-part submission process: the original Motion is filed with the Clerk of Court, and then a 'conformed copy' of the Motion and the original Order are delivered to the assigned Judge. A common error is to give everything to the Clerk or everything to the Judge's staff, which disrupts the official workflow. This will cause significant delays as court staff will have to reroute the documents. To avoid this, follow the steps precisely, filing with the Clerk first and then delivering the required items to the Judge's division.
Using a Non-Fillable PDF and Submitting Messy Handwriting
This form is often provided as a flat, non-fillable PDF, forcing users to print it and fill it out by hand. This frequently leads to illegible handwriting, which can cause the clerk or judge to misread names, dates, or the reason for the request, potentially leading to denial or data entry errors in the court system. To ensure clarity, it is better to use a tool like Instafill.ai that can convert any non-fillable PDF into an electronically fillable version, allowing you to type your answers cleanly before printing.

Frequently Asked Questions About DRMAT4

 

Is it really free for 7 days?
Yes. You pay $0 today. Cancel before Nov 7 and you are never charged. Keep it, and it is $19.99 a month for 5 fills of your DRMAT4.
Can I fill other forms too?
This plan is for your DRMAT4: your own AI agent fills it as often as 5 times a month. To fill other forms and upload your own, choose a Professional plan from your account.
How do I cancel?
From your account, in two clicks, any time. No email, no call.
How does the AI fill out DRMAT4?
You answer a few questions in plain words, or upload a document you already have. The AI reads what you give it and puts each answer into the right field of DRMAT4, on every page, in seconds. It checks the answers against the form's own rules, and you review and change anything before you download, print or sign.
What happens to my information?
It is encrypted in transit and at rest, and it is never used to train AI.
How complex is DRMAT4 to fill out?
DRMAT4 has a Form Complexity Index of 44 out of 100, in the basic tier: 67 fillable fields across 4 pages. Instafill.ai's AI fills it in under a minute, with every field there for you to review before you download.
What is the purpose of the 'Motion to Appear Telephonically' form?
This form is used to formally request permission from the court to attend a scheduled hearing by phone instead of appearing in person. It is intended for parties in an existing case, not for starting a new one.
Who needs to fill out this form?
Any party (Petitioner or Respondent) in an existing Family Department case in Maricopa County Superior Court who cannot attend a hearing in person and wishes to participate by telephone should complete this form.
What information is required to complete the Motion?
You will need your case number, the name of the assigned judge, the date of the court hearing, and a clear, written reason explaining why you need to appear by phone.
What is the difference between the 'Motion' and the 'Order' documents?
The 'Motion' is the document you fill out to make your request to the court. The 'Order' is the document the judge will sign to either approve or deny your request, so you only fill out the top portion with case information.
What is the procedure for filing this motion?
You must file the original Motion with the Clerk of Court, deliver a stamped copy and the original Order to the judge, and mail a copy of the Motion to the other party in your case.
How many copies do I need to make?
You need to make three copies of the Motion and one copy of the Order for each party. You will also need to provide self-addressed, stamped envelopes for yourself and all other parties.
How will I know if the judge approved my request?
The court will mail you a signed copy of the Order or a Minute Entry in the self-addressed, stamped envelope you provided. This document will state whether your motion was granted or denied.
What do I do if my request to appear by phone is granted?
If your motion is granted, the Order will specify the phone number to call and the judicial officer to contact. It is your responsibility to call the court at least five to ten minutes before the hearing is scheduled to begin.
Do I have to send a copy of the motion to the other person in my case?
Yes, you are required to mail or deliver a copy of all filed documents to the opposing party and their attorney, if they have one. You must certify that you have done this on the second page of the motion.
Can I use AI to help me fill out this form?
Yes, services like Instafill.ai use AI to help you accurately auto-fill form fields. This can save you time and help reduce errors when completing your legal documents.
How can I fill out this form online?
To fill out this form online, you can use a service like Instafill.ai. Simply upload the PDF, and the platform's AI will make the fields interactive so you can type in your information, then download the completed form for printing and filing.
The PDF version of this form I found is not fillable. What can I do?
If you have a non-fillable or 'flat' PDF, you can use a tool like Instafill.ai to convert it into an interactive form. The service automatically detects where the fields are, allowing you to type your answers directly onto the document.
What happens if I don't follow the procedures correctly?
Failure to follow the filing and mailing procedures outlined in the instructions could result in a delay in your case or the judge not reading your motion.
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