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IsDB Group AML & KYC Questionnaire (Non-Financial Institutions), page 1

Moderate · 50/100Form Complexity Index

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What this form asks for

The AI fills all of it, from your answers or your documents.

This questionnaire is a crucial document used by the Islamic Development Bank (IsDB) Group to conduct due diligence on its non-financial institution customers. It gathers detailed information about an entity's legal structure, ownership, and its policies and procedures related to Anti-Money Laundering and Counter-Financing of Terrorism (AML/CFT). Completing this form is essential for establishing or maintaining a business relationship with the IsDB Group, ensuring compliance with international financial regulations. Today, this form can be filled out quickly and accurately using AI-powered services like Instafill.ai, which can also convert non-fillable PDF versions into interactive fillable forms.

Fillable fields112

Pages4

Form Complexity IndexModerate, 50/100

The AI checks your answers before you download

14 checks built for this form, so a wrong date or a missing answer is caught before anyone else sees it.

Validates Email Address Format

This check ensures that the value entered in the 'Email Address' field follows the standard email format (e.g., [email protected]). It is crucial for ensuring that the primary contact information is valid and can be used for official communication regarding the application. A failed validation would prevent form submission and prompt the user to correct the email address.

Validates Website Address URL Format

This check verifies that any entry in the 'Website addresses' field is a valid URL, including 'http://' or 'https://'. While not always mandatory, a valid URL is essential for the due diligence process, allowing reviewers to easily access the institution's official online presence. If a value is entered, it must be a functional URL format, otherwise, an error is shown.

Ensures International Phone Number Format

This validation checks that the 'Telephone' and 'Fax' numbers are entered in a recognizable international format, including a country code (e.g., +1-555-123-4567). This standardization is important for ensuring that the contact numbers are accurate and usable for international communication. An invalid format would trigger an error, requiring the user to re-enter the number correctly.

Verifies Completion of Mandatory General Information

This check confirms that all critical fields in the 'General Entity Information' section, such as 'Name of the institution', 'Country of incorporation', and 'Registration / License Number', are not left blank. These fields are the minimum required data to identify and begin processing the entity's application. Submission is blocked until all these mandatory fields are completed.

Logical Check for Issued vs. Authorized Capital

This validation ensures that the 'Issued Share Capital' amount is less than or equal to the 'Authorised Capital' amount. It is a logical impossibility for an institution to issue more capital than it is legally authorized to. This check prevents significant financial data entry errors and ensures the integrity of the ownership structure information.

Conditional Requirement for Publicly Traded Details

This check enforces a conditional logic rule: if the user answers 'Yes' to the question 'Is your institution publicly traded?', then the 'Exchange & Symbol' field becomes mandatory. This ensures that essential verification information for publicly traded companies is captured. Failure to provide the exchange and symbol after selecting 'Yes' will prevent the user from proceeding.

And 8 more checks

Conditional Requirement for AML Law Details
Conditional Requirement for Supervisory Authority Name
Conditional Requirement for Record Retention Period
Validates Date Format and Prevents Future Dates
Ensures All Required Documents are Attached
Verifies Completion of Final Confirmation Section
Conditional Requirement for AML Training Frequency
Numeric Validation for Capital Fields

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How to Fill Out IsDB AML & KYC Questionnaire Online for Free in 2026

What the AI walks you through.

Navigate to Instafill.ai and upload or select the IsDB Group AML & KYC Questionnaire.
Use the AI assistant to accurately fill in the 'General Information' section, including your institution's name, legal form, address, and primary activities.
Provide detailed information about the 'Ownership Structure,' such as authorized capital, major shareholders, and public trading status.
Complete the comprehensive 'Anti-Money Laundering & Financing Terrorism Controls' section by answering yes/no questions about your institution's policies, risk assessment, and KYC procedures.
Gather and prepare the required supporting documents listed in the 'Additional Information/Documents' section, such as your Certificate of Registration, AML/CFT Policy, and Annual Report.
Review all entered information for accuracy, then have an authorized representative provide their name, title, signature, and the date, and affix the official seal.
Securely download and submit the completed questionnaire along with all attached documents as instructed by the IsDB Group.

Common Mistakes in Completing IsDB AML & KYC Questionnaire

The ones the AI is built to catch.

Providing Incomplete or Vague Entity Information

Applicants often use abbreviations or trade names instead of the full, official legal name of the institution as it appears on registration documents. Similarly, fields like 'Legal Form' or 'Main activities' are filled with overly simplistic terms. This ambiguity forces reviewers to seek clarification, delaying the due diligence process and potentially raising red flags about transparency.

Confusing Authorized and Issued Share Capital

In section 1.2.1, a frequent error is transposing or misunderstanding the difference between 'Authorized Capital' and 'Issued Share Capital'. This financial misrepresentation can lead to questions about the applicant's financial literacy and internal controls. To avoid this, consult the company's articles of association or latest financial statements to ensure the correct figures are entered in the appropriate fields.

Failing to Disclose Ultimate Beneficial Owners (UBOs)

When asked for owners of more than 10% (section 1.2.2), applicants may only list direct corporate shareholders, failing to identify the ultimate beneficial owners (i.e., the natural persons). This is a critical failure in KYC compliance and can lead to immediate rejection of the form. It is essential to trace ownership through any corporate layers to identify and list all individuals who meet the control threshold.

Ignoring Conditional Follow-up Questions

Throughout the form, many 'Yes' answers trigger a requirement for more information in a subsequent field (e.g., Q1, Q8, Q13, Q23). A very common mistake is checking 'Yes' but leaving the corresponding text box for details blank. This renders the submission incomplete and guarantees follow-up queries, significantly slowing down the onboarding process.

Forgetting to Attach All Mandatory Documents

Section VII clearly lists numerous required attachments, such as the Certificate of Registration, AML Policy, and shareholder lists. Submitting the questionnaire without one or more of these documents is a frequent and significant error. This results in an incomplete application and certain delays until all required documentation is provided.

Submitting an Unsigned or Unstamped Form

The final declaration requires a signature from an authorized person, their title, the date, and an official company seal. Omitting any of these elements, especially the signature and official seal, invalidates the entire submission. This simple administrative oversight forces the form to be returned for proper completion, wasting valuable time.

Using Generic Descriptions for Laws and Regulators

When asked to list relevant AML laws (Q1) or the name of the supervisory authority (Q8), applicants often provide vague answers like 'AML regulations' or 'the financial authority'. This is insufficient for due diligence purposes. Applicants must provide the specific, full names of statutes and regulatory bodies to demonstrate compliance and awareness.

Providing Contradictory Answers in the AML/CFT Section

Applicants sometimes provide answers that contradict each other, such as stating they have no written AML policy (Q2: No) but then confirming it is approved by the board (Q5: Yes). Such inconsistencies raise serious doubts about the institution's control environment and the accuracy of the entire questionnaire. It is crucial to review all answers for logical consistency before submission.

Submitting an Illegible Handwritten Form

As this form is a PDF, some users may print, handwrite, and scan it, often resulting in illegible text and a poor-quality submission. This makes the review process difficult and can lead to data entry errors or rejection. To ensure clarity, the form should be filled digitally; AI-powered tools like Instafill.ai can convert such non-fillable PDFs into easily fillable versions, preventing legibility issues.

Incorrectly Using 'N/A' Instead of 'No'

Applicants may incorrectly mark a question as 'Not Applicable' (N/A) when the correct answer is 'No', often due to a misunderstanding of the question. For example, a private company should answer 'No' to being publicly traded (Q1.2.4), not 'N/A'. Using 'N/A' incorrectly creates ambiguity and requires clarification, whereas a definitive 'No' provides a clear statement of fact.

Frequently Asked Questions About IsDB AML & KYC Questionnaire

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This plan is for your IsDB AML & KYC Questionnaire: your own AI agent fills it as often as 5 times a month. To fill other forms and upload your own, choose a Professional plan from your account.

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How does the AI fill out IsDB AML & KYC Questionnaire?

You answer a few questions in plain words, or upload a document you already have. The AI reads what you give it and puts each answer into the right field of IsDB AML & KYC Questionnaire, on every page, in seconds. It checks the answers against the form's own rules, and you review and change anything before you download, print or sign.

What happens to my information?

It is encrypted in transit and at rest, and it is never used to train AI.

How complex is IsDB AML & KYC Questionnaire to fill out?

IsDB AML & KYC Questionnaire has a Form Complexity Index of 50 out of 100, in the moderate tier: 112 fillable fields across 4 pages. Instafill.ai's AI fills it in under a minute, with every field there for you to review before you download.

What is the purpose of the IsDB Group AML & KYC Questionnaire?

This form is used by the Islamic Development Bank (IsDB) Group to conduct customer due diligence. It collects information on the Anti-Money Laundering (AML) and Counter-Financing of Terrorism (CFT) policies of its non-financial institution partners.

Who is required to fill out this form?

This questionnaire is intended for non-financial institutions that are customers or partners of the IsDB Group. This includes professional intermediaries, consultants, and non-governmental organizations.

What information do I need to provide about my company's ownership?

You must provide details on your institution's share capital and list the names of any person or legal entity that owns or controls more than 10% of the shares.

What documents are required to be submitted with this form?

You must attach several documents, including your Certificate of Registration, Articles of Association, AML/CFT Policy, lists of shareholders and directors, and your most recent Annual Report & Financial Statement.

What does it mean to have policies for 'Politically Exposed Persons' (PEPs)?

This refers to having specific procedures for identifying and conducting enhanced due diligence on customers who are, or have been, in prominent public positions, as they may pose a higher risk for corruption.

What if my institution is not subject to supervision by a regulatory authority?

You should answer question 8 in the AML/CFT section honestly. The form is designed to gather a complete picture of your institution's compliance framework, including whether it is self-regulated.

How do I submit the completed questionnaire?

To complete the onboarding process, you must ensure the form is fully filled out, signed by an authorized representative, and stamped with your institution's official seal before submission.

What should I do if a question is not applicable to my institution?

For any questions that do not apply to your institution's structure or operations, you should select the 'N/A' (Not Applicable) option where provided to ensure the form is completed fully.

The form asks about FATF standards. What is FATF?

FATF is the Financial Action Task Force, an intergovernmental body that sets international standards to combat money laundering and terrorist financing. The form checks if your policies align with these global standards.

Can I use an AI tool to help me complete this form?

Yes, you can use services like Instafill.ai, which leverage AI to accurately auto-fill form fields from your saved data, helping you complete complex questionnaires like this one quickly and efficiently.

The PDF I have is not fillable. How can I complete it on my computer?

You can use a platform like Instafill.ai, which can convert flat, non-fillable PDFs into interactive forms. This allows you to type your answers directly into the fields and sign the document digitally.

How can I use Instafill.ai to fill this form online?

Simply upload the IsDB Group questionnaire PDF to the Instafill.ai platform. You can then fill in the fields online, use AI to auto-complete information from your profile, and securely download the completed document.

What details are required regarding AML training for employees?

You need to confirm if you provide AML/CFT training to relevant employees, state the frequency of the training, and confirm whether you maintain records of attendance and training materials.

What is considered a 'shell company' as mentioned in the questionnaire?

A shell company is typically an entity without active business operations or significant assets. The form asks if your local laws prohibit dealing with such companies, as they can be used for illicit financial activities.

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IsDB forms: IsDB Group AML & KYC Questionnaire (Financial Institutions)

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