Yes! You can use AI to fill out Vanguard Asset Transfer Authorization Form for the Emory University Retirement Plan

Users often make mathematical errors where the investment percentages do not total exactly 100%, or they use fractions/decimals instead of the required whole percentages. This happens due to simple miscalculation or misunderstanding the 'whole percentages' instruction. An incorrect total will cause the form to be rejected, as Vanguard cannot guess the user's intended allocation, leading to significant delays in investing the transferred assets. To avoid this, carefully add up all percentages before signing and ensure they equal 100%.

A frequent error is creating ambiguity about the amount to be transferred. This occurs when a user checks 'Partial Account' but fails to write a specific dollar amount, or checks both 'Entire Account' and 'Partial Account' for the same fund. This forces the processing agent to halt the transfer and contact the user for clarification, delaying the entire process. Always choose only one option and, if selecting 'Partial', clearly write the exact dollar amount to be transferred.

Employees sometimes mistakenly sign on the 'Authorized Signature' line under 'Trustee Authorization' in Section 5, which is reserved for the plan administrator. This happens because there are multiple signature lines on the page. An incorrectly placed signature invalidates the employee's authorization, causing the form to be immediately rejected and returned for correction. Ensure you sign only on the line labeled 'Individual Signature'.

Entering an incorrect or incomplete account number in Section 3 is one of the most critical errors. This often results from misreading an account statement or a simple typo. An invalid account number makes it impossible for the current investment company to locate the assets, leading to an automatic rejection of the transfer request. To prevent this, meticulously copy the full account number directly from your most recent account statement.

In Section 1, users who are new to the Vanguard plan often check the 'I am a new participant' box but forget to include the separate, completed enrollment form. The asset transfer cannot be processed without an established account to receive the funds. This oversight brings the entire process to a halt until the enrollment form is submitted. If you are a new participant, ensure the enrollment form is fully completed and attached to this transfer authorization.

In Section 2, people often list the general corporate headquarters address for their current investment company instead of the specific mailing address for rollovers or transfers. Financial institutions have dedicated departments and P.O. boxes for these transactions. Sending the form to the wrong address will cause major delays or result in the form being lost. You should call the company or check their website for the correct 'asset transfer' or 'rollover processing' address.

The form explicitly states to simply write 'TIAA-CREF' in Section 2 and not provide an address, but users often miss this note and spend time searching for an address. While this may not always cause a rejection, it can create confusion. Following the specific instructions for major providers like TIAA-CREF streamlines processing. Pay close attention to any special notes related to your specific investment company.

In Section 4, individuals may write incomplete, abbreviated, or incorrect names for the Vanguard funds they wish to invest in. This happens when working from memory or an unofficial source. Using an imprecise name forces Vanguard to either guess the fund, which could lead to incorrect investments, or reject the allocation instructions, delaying the investment of your funds. Always use the full, official Vanguard Portfolio Name as found on Vanguard's website or plan documents.

Forgetting to sign or date the form in Section 5 is a very common and fundamental mistake. An unsigned form is legally invalid and cannot be processed under any circumstances, leading to immediate rejection. A missing date can also cause compliance or processing issues. Before submitting, always perform a final check to ensure the 'Individual Signature' and 'Date' fields are completed. AI-powered tools like Instafill.ai can highlight required fields like signatures to help prevent this.

The form provides space for transferring assets from two accounts/funds. The instructions state to use additional forms if transferring from more than two, but people may miss this and only list their top two accounts. This results in an incomplete transfer, leaving assets behind in the old plan. If you have more than two accounts or funds to transfer, you must complete and submit a separate form for each additional set of two.